PMO Analyst

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. 

Want to know why we are a great place to work, click on the link to learn more.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines. 

We run critical market infrastructure, with 1 in 3 people employed within technology.  Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.

About the team and role:

The PMO Analyst supports the effective operation of the C&S and CHESS Project PMO through high-quality governance coordination, planning support, reporting, project controls and administration. The role maintains accurate project information, coordinates key governance and planning activities, and drives practical improvements to PMO processes and tools to support disciplined delivery and informed decision-making. 

You will join the C&S and CHESS Project PMO, part of the broader C&S delivery function supporting ASX’s significant transformation and delivery initiatives. The team provides integrated governance, planning, reporting, financial management and delivery assurance, working closely with delivery teams, technology partners and senior stakeholders to enable informed decisions, manage risk and maintain disciplined execution across C&S and the CHESS Project.

What you will be doing:

• Coordinate and support the Project governance and reporting cycles, ensuring meeting schedules, inputs, papers,
• Coordinate and support governance and reporting cycles across the CHESS Project and C&S portfolio, including Strategic Guidance Group (SGG), Joint Steering Group (JSG), Change Control Board (CCB), Resource Forums and other governance bodies.
• Coordinate CCB activities, including agenda planning, submission tracking, meeting logistics, action follow-up and maintenance of approved change records. 
• Support PI Planning facilitation and coordination, including preparation of materials, participant communications, logistics, action tracking and follow-up of planning outputs. 
• Support Resource Forum governance and maintain accurate timesheet allocation, reporting and communications, escalating data quality or completion issues as required. 
• Maintain high-quality project records, distribution lists, governance calendars, meeting artefacts and document repositories in line with agreed information management practices. 
• Support the preparation, quality review, collation and distribution of project reports, governance packs, presentations, minutes and other project communications. 
• Maintain and report project actions, decisions, risks, issues, assumptions and dependencies where allocated, including timely follow-up with accountable owners. 
• Assist with project resource administration, including onboarding and offboarding coordination, access requests, project contact information and team logistics. 
• Coordinate project events and catering requirements, ensuring logistics, communications and approvals are managed efficiently. 
• Use Jira, Confluence, Microsoft 365 and relevant PPM tools to maintain reliable project information, improve data quality and produce clear reporting and dashboards. 
• Identify and implement continuous improvement opportunities across PMO processes, templates, reporting, governance and tools, including practical use of automation and AI where appropriate. 
• Support periodic project activities such as post-implementation review actions, resource continuity activities, delivery showcases and ad hoc PMO priorities. 
• Ensure adoption of the ASX Delivery Framework, project management standards, processes, templates and tools, and contribute actively to the Project Management Capability Community of Practice.

What you will bring:

Must have

• Minimum 5 years’ experience in a Project/Program Office or PMO Analyst role within a medium to large organisation; financial services or other highly governed environments is preferred.
• Practical experience supporting project governance, reporting and planning cycles, including preparation of meeting materials, minutes, actions and stakeholder communications. Extensive experience as an analyst working in high profile / high pressure PMOs for multiple large IT/Business Projects and Programs. 
• Experience coordinating change control, project actions, decisions, risks, issues, assumptions and dependencies, with strong attention to data quality and follow-through.
• Experience supporting resource, timesheet, financial, procurement or project administration activities within a complex program or portfolio.
• Good understanding of Waterfall, Agile and hybrid project delivery frameworks and governance practices, gained through project experience, professional accreditation or training.
• Advanced capability in Microsoft Word, Excel and PowerPoint, with the ability to produce clear reports, data analysis, charts and executive-ready presentations.
• Working knowledge of Jira and Confluence; experience with Microsoft Project, SharePoint or PPM tools is advantageous.
• Proven organisational skills, including the ability to manage competing priorities, meet deadlines and maintain accuracy in a fast-paced environment.
• Strong written and verbal communication skills, sound judgement and the ability to collaborate confidently with delivery teams, leaders and external stakeholders.
• A continuous improvement mindset and demonstrated ability to streamline processes, improve templates or reporting, and adopt new tools and ways of working.

Nice to have

• Tertiary qualification or relevant industry certification in project management, business, finance or a related discipline.
• Experience working within a matrix delivery environment and with onshore and offshore delivery partners.
• Experience supporting Scrum or other scaled Agile planning events.
• Experience using ServiceNow or another portfolio and project management platform.
• Experience applying automation, analytics or AI-enabled tools to improve PMO efficiency and reporting.

We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at [email protected].

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.