Amgen

Makes biotech medicines for serious illnesses

Administrative Coordinator

Administrative SupportConfirmed live in the last 24 hours

Full-timeHyderabad, Telangana, IndiaNo salary listedIn-person

About the Job

Requirements

An Associate’s degree and 1 to 3 years of administrative experience.
A Bachelor's degree is preferred.
Experience working in the biopharma industry is preferred.
One to three or more years of administrative support experience supporting large teams at different levels is preferred.
Experience managing multiple calendars, including coordination across multiple time zones, is preferred.
Advanced knowledge of Microsoft Excel, PowerPoint, and Word, as well as Cognos, SharePoint, and Amgen’s Learning Management System, is preferred.
Experience providing administrative support to remote staff is preferred.
The role requires discretion when dealing with proprietary information.

Responsibilities

Provide complex administrative support to Senior Managers and other staff.
Assist with report generation as requested.
Facilitate tracking of deliverables and timelines as directed.
Coordinate meeting logistics and prepare minutes.
Manage calendars and schedule meetings, including individual and team calendars in Outlook.
Order office supplies and arrange purchase orders.
Make travel arrangements and prepare expense reports as requested.
Assist with preparing presentations.
Manage departmental administrative files and maintain distribution, contact, and personnel lists.
Coordinate mailings and courier or delivery services.
Manage the administrative aspects of relationships with outside experts and vendors.
Participate in department project teams.
Provide backup support to additional department Administrative Coordinators.
Coordinate local and international meetings, including travel, meeting arrangements, and visitor accommodations.
Organize meeting rooms, including logistics, catering, and equipment needs.
Prepare agendas and document action items as required.
Assist with special projects as requested by Directors and others within the group.
Perform other administrative duties as assigned.

Desired Qualifications

Excellent written, verbal, and presentation skills for communicating key business and clinical information.
Outstanding organizational and interpersonal skills.
Ability to work in a fast-paced, deadline-driven environment.

Career Category

Administrative

Job Description

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Senior Managers and other staff.

The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.

Key responsibilities include:
• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements & preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Directors and others within group.

Basic Qualifications:

Associate’s degree & 1 to 3 years of Administrative experience

Preferred Qualifications:

• Bachelor's Degree •Experience working in biopharma industry

• 1 to 3+ years of experience in an administrative support role supporting large teams at different levels

• Managing multiple calendars including coordination across multiple time zones

• Excellent written, verbal, and presentation skills in communicating key business and clinical information

• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, and the Learning Management System at Amgen

• Experience providing administrative support to remote staff

• Outstanding organizational and interpersonal skills

• Ability to work in a fast-paced, deadline-driven environment

• Discretion in dealing with proprietary information

About the Company

Amgen

Makes biotech medicines for serious illnesses

Amgen develops and makes biologic medicines, which are drugs built from proteins and antibodies grown in living cells, for serious conditions such as heart disease, cancer, and bone loss. Its anemia drug Epogen, approved in 1989, became one of the biotechnology industry's first blockbuster medicines. Amgen grows these drugs in large tanks called bioreactors, and its products include the cholesterol drug Repatha, the bone-building drug Evenity, and the severe asthma drug Tezspire. It earns money by selling these medicines, mostly through large drug wholesalers that supply hospitals and pharmacies. Amgen was founded in 1980 and is based in Thousand Oaks, California.

Company size: 10,001+
Company stage: IPO
Headquarters: Thousand Oaks, CA
Founded: 1980

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