Event Producer

Our Opportunity

GPJ is hiring an Event Producer to join our growing team!

This role is hybrid, requiring you to report on-site to our Detroit, MI office a minimum of 2 days/week.  

Experiential knowledge on an auto client is desirable. 

Your Role

You make sure that the more complex projects run smoothly in terms of both timeline and budget. This might involve a mix of live and digital elements, creative aspects, and the ability to be flexible with timelines and budgets.

You work closely with different teams to develop flawless concepts, ensuring a seamless collaboration. Keeping an eye on the project's profitability and ensuring our clients are satisfied are also important aspects of your role.

Maintaining a strong relationship with the client is crucial, and you take on the role of their key advocate. You keep the Account Lead updated regularly and don't hesitate to bring up any issues or concerns, working together to find solutions.

You're proactive in identifying potential project risks and coming up with plans to mitigate them. You also provide insights regarding event staffing and resourcing, working alongside Department Managers and EP leaders.

Managing relationships with key vendors is also part of your responsibilities. This involves effective communication, overseeing the vendor RFP process if necessary, and addressing any issues that arise.

You ensure that the closing and reconciliation process is smoothly executed for the overall event. Sometimes, you might even oversee and provide guidance to Associate/Event Managers. You're well-versed in all of GPJ's workflow processes and make sure that we operate within those guidelines.

Your Skills

Basic awareness of GPJ and Project agency offeringsExpert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others

• Experience with increasingly complex projects and events
• Event experience: has managed or supported any budget - Experience leading events with $2m+ budget; will vary for automotive, tech
• Event attendance – has worked on an event with any number or attendees. E.g., Experience leading events with 2500+ attendees
• Experience working with Fortune 1000 brands desired
• Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability
• Understands and effectively manages and oversees  key financial metrics (across workstreams)
• Understands and takes key steps to address impact of changes on project budget and financial metrics
• Able to proactively identify and elevate potential budget / financial issues, taking actions to address
• Understands and effectively manages / oversees key PO, reconciliation and invoicing processes
• Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results
• Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
• Strong proficiency in Microsoft Office software including PPT, Word, Excel, Outlook. Previous experience with ERP, Project Management software, or similar tool is preferred.

Your Competencies

Relationship Builder: Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Accountable: Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.

Collaboration: Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for team and expect same behavior from employees.

Solution Oriented: Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

Your Experience

8+ years of relevant experience in event production, live production, integrated production, account management, project management or similar 

4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field

Your Impact

In your role, you will work closely with Account Management, Integrated Production, Creative, Strategy, Account Operations, Fabrication

Salary Range

Salary is dependent on a variety of factors including (but not limited to) experience and skills. 

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies. 

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), our low cost employee contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  GPJ expressly prohibits any form of workplace harassment based on any protected class.