Financial Aid Fiscal & Operations Coordinator

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Position Summary:

Florida Atlantic University is seeking a Financial Aid Fiscal & Operations Coordinator - Boca Raton, FL.

The Financial Aid Fiscal & Operations Coordinator position supports the mission of the Office of Student Financial Aid. This position oversees and monitors departmental fiscal operations, provides project management and operational leadership for Financial Aid related events and initiatives, acts as a cross-functional liaison between Financial Aid and key internal and external university stakeholders, and performs other job-related duties as assigned.

Summary of Responsibilities

• Leads and coordinates fiscal, personnel, administrative and operational functions for the Office of Student Financial Aid, exercising independent judgment, initiative, and problem-solving to support effective operations, continuous improvement, compliance, and a positive workplace experience.
• Manages departmental calendars, coordinates meetings, office events, employee engagement and experience initiatives, and related administrative processes, ensuring effective communication, logistical coordination, timely completion of deadlines, and appropriate follow-up.
• Develops, documents, evaluates, and improves departmental procedures and operational workflows. Identifies opportunities to streamline processes, strengthen internal controls, improve consistency, and promote knowledge sharing across functional areas.
• Provides project management and operational leadership for Financial Aid events, workshops, outreach initiatives, and special projects, including Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops and awareness, High School Nights, fundraising, service awareness, and FAU Explore. Coordinates timelines, logistics, deliverables, and follow-up from planning through completion.
• Serves as a key operational resource for the department, taking ownership of the department’s administrative and operational functions, including but not limited to processing purchase requisitions, P-Card transactions, phone reconciliations, travel reimbursements, work orders, and other departmental transactions in compliance with university policies and procedures.
• Serves as a cross-functional liaison between Financial Aid, university departments, students, vendors, and internal and external partners. Builds collaborative relationships, facilitates communication and problem resolution, and helps connect departmental priorities with resources and stakeholders throughout the university.
• Analyzes financial and operational data and reports to identify inconsistencies, trends, and opportunities for process improvement. Researches issues and provides findings and recommendations to management to support informed decision-making.
• Oversees and monitors departmental fiscal operations, including expenses, budget activity, and financial transactions in Workday. Manages reconciliations of state funds, external scholarships, miscellaneous funds, and assigned accounts. Collaborates with university departments to investigate and resolve discrepancies, coordinate corrective actions, ensure compliance, and maintain financial controls.
• Coordinates human resources functions for the Associate Director and serves as the department's primary timekeeper, including collecting and reviewing timesheets and maintaining accurate records.
• Assists the External Scholarship Coordinator with the processing of external scholarship funds, including reviewing documentation, verifying student eligibility, and ensuring disbursement accuracy. Provides guidance and assistance to students regarding external scholarship requirements, processing, and disbursement.
• Manages the processing of Earned Paid Adjustments across financial aid programs and Return to Title IV (R2T4), ensuring accuracy, timeliness, and compliance with applicable federal, state, and institutional requirements.
• Coordinates and maintains documentation required for State, Federal, Athletic, Veteran, Fiscal, and other institutional audits. Works across functional areas to ensure required records, certifications, fiscal documentation, and supporting materials are accurate, complete, and accessible.
• Performs other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Salary:

$62,000.00 - $64,272.00 USD *Annual

College or Department:

Student Financial Aid

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00am - 5pm. Occasional nights and weekends.

Application Deadline:

2026-11-16

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.