Group Administrator

Description

Are you a proactive, highly organized professional who enjoys anticipating needs, solving problems, and finding better ways to get things done?

Do you thrive in a fast-paced environment where priorities can shift quickly and strong follow-through matters?

Are you comfortable juggling multiple responsibilities, working across teams, and supporting leaders and staff with a high level of responsiveness and discretion?

Most importantly, do you enjoy being the person who helps keep a dynamic team organized, connected, and moving forward?

If so, we could make a great team.

The Johns Hopkins Applied Physics Lab is seeking an administrative assistant to join our Communications Department. The Communications Department advances the Laboratory’s mission by providing strategic communications counsel and capabilities that connect audiences to APL’s people, expertise, and impact—across the Laboratory, with sponsors, and with external stakeholders.

As a Group Administrator you will...

• Provide direct administrative and operational support to the Group Supervisors and a dynamic team of communications professionals, helping manage priorities and ensure timely follow-through.
• Manage calendars, schedule meetings and engagements, coordinate conference rooms, and support hybrid meeting logistics.
• Coordinate group and leadership meetings, including agendas, materials, notes, and action items, while tracking deadlines and leadership commitments and proactively following up to ensure timely closure.
• Maintain group resources, including organizational and staffing information, onboarding materials, distribution lists, shared files, and other team resources.
• Anticipate needs and identify opportunities to improve organization, workflows, and administrative processes across the group.
• Prepare, organize, proofread, and format presentations, reports, and other leadership materials. 
• Coordinate purchasing, travel, reimbursements, property records, and other administrative requirements, maintaining accurate records and documentation.
• Serve as a central point of coordination for the group, responding to inquiries and connecting staff with the appropriate information, resources, and people.
• Collaborate closely with other group administrators, the department’s executive administrator, and operations team members to execute priority tasking, events, and department-wide needs.
• Handle sensitive and confidential information with discretion and sound judgment.

Qualifications

You meet our minimum qualifications for the job if you...

• Have a high school diploma and at least three or more years of relevant administrative, operational, or program support experience.
• Have a demonstrated record of taking initiative and contributing to a positive, collaborative work environment.
• Possess the ability to evaluate alternative approaches and identify practical, efficient solutions to routine problems.Have the capacity to organize and reprioritize work assignments to meet evolving needs.
• Have excellent interpersonal and organizational skills.
• Have strong written and verbal communication skills, with demonstrated attention to detail and proofreading ability.
• Are skilled in the use of desktop computer applications, including Microsoft Office applications like Outlook, Word, PowerPoint and Excel.
• Are able to obtain Secret level clearance. If selected, you will be subject to a government clearance investigation which requires you to meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [email protected].

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$24.25 Hourly

Maximum Rate

$44.30 Hourly