Admin and Facilities Manager - Administration

Position Description

This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and external interactions.  

Key Areas of Responsibilities

• Premises Management, including:
  • liaising with building management
  • complying with all appropriate regulations and legislation
  • organising emergency officers (fire, first aid etc.) 
• Managing reception / other administration staff in London and other CSI offices in EMEA. 
• Liaising with the CACS / other teams to ensure smooth running of in-house event.
• General office administration including:
  • monitoring / ordering supplies
  • provision / maintenance of equipment
  • management of outsourced services
  • collection / distribution of mail and couriers etc.
• General office maintenance
• Organisation and management of record retention system i.e. archiving and filing of Company records
• Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies
• Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)
• Contributing to the smooth and efficient administration of the office
• Other ad hoc duties as required

Requirements

• A bachelor’s degree or above is required
• Candidates must have previous experience in a similar role, including experience managing staff
• Strong written and verbal communication skills are essential
• The role requires a practical and solutions-focused approach to problem-solving
• A good technical understanding of M&E systems is required
• Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team
• An awareness of cost control and commercial considerations is expected
• Good understanding of the legal and regulatory environment is important
• Experience operating in a regulated environment would be advantageous
• Proven ability to balance technical and commercial priorities is preferred

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