Pharmacy Purchasing Supervisor

Brunswick, Maine, United States of America

Extraordinary Care. Extraordinary Careers.

With one of the nation’s largest, most innovative long-term care pharmacy services providers, there is no limit to the growth of your career.

Guardian Pharmacy of Maine, a member of the Guardian family of pharmacies, has an exciting opportunity for you to join our rapidly growing team in Brunswick, Maine.

Why Guardian Pharmacy of Maine? We’re reimagining medication management and transforming care.

Who We Are and What We’re About:

Our core focus is delivering customized medication management solutions to support healthcare organizations serving seniors and individuals with complex care needs. With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, we are redefining how pharmacy care is delivered.

We offer an opportunity to learn and grow your career in a fast-paced, diverse, and inclusive environment. If you are looking for a challenging, team-oriented environment in which you can put your expertise to work, then this is the place for you.

Position Details:

• Monday - Friday (Variable Hours, 6:00 am -7:00 pm) + Rotating Weekends
• Salary: $50,000 - $60,000
• Location: Guardian Pharmacy: 3 Business Pkwy., Brunswick, ME 04011
• Previous pharmacy, purchasing, inventory, or healthcare experience preferred
• Previous management or supervisory experience preferred
  
  

Under limited supervision, responsible for purchasing and inventory management for pharmacy.  Ensures pharmacy has sufficient supply of inventory to meet operational needs while maintaining targeted inventory levels.  Contributes to the achievement of budgeted margin target though cost-effective purchasing.

Attributes Required:
• Work Ethic/Integrity – must possess intrinsic drive to excel coupled with values in line with company philosophy
• Leadership – ability to lead project teams to deadlines, while maintaining strong team orientation
• Relational – ability to build relationships with business unit management and become “trusted advisor”
• Strategy and Planning – ability to think ahead, plan and manage time efficiently
• Problem Solving – ability to analyze causes and solve problems at both a strategic and functional level
• Team Oriented – ability to work effectively and collaboratively with all team members

Essential Job Functions (include the following):

• Continuously manage and maintain appropriate levels of inventory in response to ongoing utilization, shortages, backorders, recalls, and waste prevention.
• Review Purchasing dashboards and run reports to monitor purchasing metrics. Interpret and analyze data to identify opportunities to maximize cost savings and improve inventory turns.
• Navigate, review, and evaluate data provided in Surecost purchasing system to assess purchasing options.  Place daily orders for medication and supplies in an accurate and timely manner. Manages purchasing spend to maximize margin and ensure compliance with generic and warehouse purchasing targets.
• Review, update, and maintain drug file to ensure clean and accurate formulary.  Identify issues/errors and update NDCs in a timely manner. Audit for accuracy.
• Under direction from Support Services Purchasing, respond to and manage brand purchases in advance of price increases and generic events, to minimize inventory impact and maximize margin.
• Communicate relevant updates and problem resolution concerning product availability, pricing, and alternative products to pharmacy staff.
• Coordinate returns of overstocked/mis-ordered items to appropriate vendor in a timely manner to ensure full credit when possible.
• Process and arrange for expired and recalled inventory to be returned for credit or disposal.
• Coordinate and organize quarterly physical inventory. This includes quarterly updates to review turns, cycle count accuracy, purchase versus dispense reporting, and par level updates.
• Perform audit counts to maintain perpetual reordering system.
• Ensure accurate processing of purchase orders and invoices.
• Attend monthly calls and in person annual meeting with Support Services Purchasing to stay abreast of updates and current issues related to purchasing. Uses information, reporting and tools provided to effectively manage purchasing spend.
• Maintain all policies and procedures for functional area.
• Work independently and exercise independent judgement to resolve issues and deliver deadlines.
• Other essential functions and duties may be assigned as needed.

Education and/or Certifications:

• High School Diploma or GED required; Bachelor's Degree (Math, Economics, Statistics, Business, or similar) preferred
• Pharmacy Technician license/certification/registration (per state requirements); National Certification preferred (PTCB)

Skills and Qualifications:

• 1+ years of related experience (advanced degree may substitute for experience)
• Advanced proficiency in pharmacy operations system (SureCost/Frameworks/QS1) preferred.
• Intermediate proficiency in Microsoft Excel
• Ability to work independently and deliver to deadlines.
• Ability to solve problems with minimal direction.
• Great attention to detail and accuracy
• Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines
• Quality minded; motivated to seek out errors, inquire about inaccuracies and resolve as appropriate.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the job.

• While performing the duties of this job, the employee is regularly required to communicate with others inside and outside the pharmacy, including the ability to express oneself and exchange information in what, at times, could be a stressful or high-pressure environment. 
• The employee frequently is required to move about the office/pharmacy to access files, use office equipment, and to interact with others.   The person must be able to sit or remain in a stationary position for extended periods of time to be able to work, communicate on the phone, utilize the computer, and interact with others.  The employee is occasionally required to stand or otherwise be able to access files, equipment, and other items in high places.
• Employee must be able to constantly operate computers, phones, and other office equipment.
• Employee must be able to bend, stoop, kneel, crouch, or crawl.   The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
  

Work Environment:

• The noise level in the work environment is usually low to moderate.
• Due to the collaborative nature of the business and the need to service customers, the employee must be able to interact effectively with others in an office environment, manage conflict, and handle stressful situations and deadlines.
• Requires desk work in office environment.
• Ability to work flexible hours

What We Offer:

Guardian provides employees with a comprehensive Total Rewards package, supporting our core value of, “Treat others as you would like to be treated.”

Compensation & Financial

• Competitive pay
• 401(k) with company match

Family, Health & Insurance Benefits (Full-Time employees working 30+ hours/week only)

• Medical, Dental and Vision
• Health Savings Accounts and Flexible Spending Accounts
• Company-paid Basic Life and Accidental Death & Dismemberment
• Company-paid Long-Term Disability and optional Short-Term Disability
• Voluntary Employee and Dependent Life, Accident and Critical Illness
• Dependent Care Flexible Spending Accounts

Wellbeing

• Employee Assistance Program (EAP)
• Guardian Angels (Employee assistance fund)

Time Off

• Paid holidays and sick days
• Generous vacation benefits based on years of service

The Guardian Difference

Our clients require pharmacy services that aren’t “cookie cutter.” That’s why every Guardian pharmacy is locally operated and empowered with the autonomy to tailor their business to meet their clients’ needs.

Our corporate support offices, based in Atlanta, Ga., provide services such as human resources, business intelligence, legal, and marketing to promote the success of each Guardian location.

Regardless of your role at Guardian, your voice and talents matter. Because healthcare is an ever-changing industry, we encourage innovative thinking, intellectual curiosity, and diverse viewpoints to ensure we stay competitive in today’s dynamic business environment.

At Guardian, we are dedicated to fostering and advancing a diverse and inclusive workforce.

Join us to discover what your best work truly looks like.