Administrative Assistant - Finance

About Us

David A. Thompson founded TEC Equipment in 1976. During those early days in Portland, Oregon, TEC Equipment was known as Thompson Equipment Company and its business was buying and selling used trucks and trailers.

Today, David is joined by his three sons, David O., Chris, and William. This proud, family-owned business is now one of the largest full-service truck and trailer dealerships in the United States. Headquartered in Portland, Oregon, TEC has over 28 locations, serving customers across Washington, Oregon, California, Nevada, Arizona, and Nebraska.

We feature Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, trailers from Stoughton Trailers, BWS, and MAC Trailer, and Cottrell, Kentucky, and Sun Country auto transport trailers. We also sell all makes of used trucks.

Our full-service offerings additionally feature quality parts, state-of-the-art service, collision centers, leasing and rental, financing, and insurance. TEC Equipment locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Allison Transmission, Eaton and Fuller warranties.

Overview

The Finance Administrative Assistant is responsible for supporting the retail finance team in financial, administrative, and clerical duties related to financing and sale of trucks and trailers. This is a full-time, on-site position. This role is responsible for preparation and processing of loan documents, DMV/title paperwork, lien filings, and revenue booking, activities critical to risk management, revenue recognition, and dealership profitability. This position serves both internal and external customers and must balance accuracy, urgency, and customer service. The ideal candidate will demonstrate strong business acumen, attention to detail, and the ability to navigate complex financial and compliance processes. They must also act as a professional liaison to outside financial institutions, customers, and state agencies.

The Finance Administrative Assistant must embody TEC's Vision, Mission, and Values by delivering exceptional service, fostering collaboration, solving problems, and following through on commitments. Upholding TEC's values of Teamwork, Entrepreneurship, and customer focus is essential to ensuring TEC Equipment is recognized as our customers' best business partner.

Responsibilities

• Preparation and validation of documents for signing in a timely manner. Packaging, submitting and follow up on contract funding.
• Greet and assist internal & external customers with authenticity and appreciation for their business. Professionalism in serving as a liaison to outside finance institutions and banks.
• Prepare and process accounting and / or general ledger coding of funds received. Accurately manage flooring payoffs – understanding deadlines provided in banking covenants
• Assist employees with administrative tasks as directed by supervisor. Maintain confidentiality in all customer transactions
• Process title work, resolve title issues and follow up on lien filing.  Ability to communicate effectively with various state agencies, banks and customers
• Responsible for booking and finalizing all equipment sale transactions
• Complete daily detailed data entry in multiple applications as directed in an accurate and timely manner
• Take responsibility for staying abreast of changes in branch offerings and heavy-duty trucking industry terminology.
• Ensure quality control in all work completed in order to protect the organization’s bottom line

Qualifications

• High school diploma or equivalent
• 1-3 years administrative experience preferably in finance industry, sales, customer service or dealership environment.
• Experience in the automotive/trucking industry a plus but not required
• Exceptional customer service skills and ability to build relationships quickly
• Ability to work independently, prioritize both independently and collaboratively, and use sound judgment in a changing environment.
• Strong desire to be part of a team and remain flexible and adaptable
• Intermediate knowledge of Windows based PC applications such as
• Microsoft Office (including Outlook, Word and Excel)
• Excellent oral and written communication skills in English
• Strong organizational and time management skills
• Ability to be dependable in attendance
• Knowledge of basic accounting functions desired but not required

Compensation

The base pay range for this position is $21.66 - 27.07.

Benefits

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.

New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following your date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

Statements

All offers of employment are contingent upon successful completion of all applicable screenings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.