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Arthur J. Gallagher & Co.

Global insurance brokerage, risk management, consulting

Board Meeting and Operations Coordinator

Administrative SupportConfirmed live in the last 24 hours
Full-timeEast Lansing, MI, USANo salary listedIn-person

About the Job

Requirements

  • A high school diploma or equivalent is required.
  • At least two years of business or administrative experience is required.
  • Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts is required.
  • Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications is required.
  • Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence is required.
  • Experience using Microsoft Office applications, including PowerPoint, is required.
  • Working knowledge of Windows-based desktop publishing applications is required.
  • Working knowledge of Adobe Suite is required.
  • Ability to track multiple deadlines and maintain accurate records and documentation is required.
  • Ability to work with internal and external contacts in a professional and service-focused manner is required.
  • Ability to prioritize tasks and adjust to changing deadlines is required.
  • Ability to work independently while also contributing to a team environment is required.
  • Consistent attendance, punctuality, and adherence to schedules are required.

Responsibilities

  • Coordinate the planning and execution of quarterly and annual Board meetings, including agendas, meeting materials, attendance tracking, logistics, minutes, and record retention.
  • Support preparation and distribution of Board packets while working closely with internal teams and external partners.
  • Maintain Board records, meeting schedules, governance documentation, and electronic filing systems.
  • Support member receivables processing, tracking, and payment follow-up activities.
  • Support accounts payable processing, invoice documentation, and reconciliations.
  • Partner with Board members, vendors, third-party administrators, auditors, and stakeholders to ensure accurate and timely completion of key processes.
  • Identify opportunities to improve workflows and enhance operational efficiency.

Desired Qualifications

  • Experience supporting events, meetings, marketing initiatives, or project-based work is helpful but not required.
  • Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments is helpful but not required.
  • Experience coordinating communications with internal and external stakeholders is helpful but not required.
  • Experience using project management tools or supporting project-based work is helpful but not required.

About the Company

Arthur J. Gallagher & Co.

Global insurance brokerage, risk management, consulting

Arthur J. Gallagher & Co. is a global insurance brokerage and risk management firm. It helps businesses, public entities, and individuals manage risk and obtain insurance through three segments: brokerage, risk management, and corporate. The brokerage unit offers a full range of retail and wholesale insurance brokerage and consulting services to match clients with coverage. The risk management unit handles contract claim settlements, claim administration, loss control consulting, and risk management information services to reduce exposures. The corporate unit oversees the company’s clean energy and other investments. The firm differentiates itself by providing end-to-end risk solutions across insurance placement, claims handling, risk counseling, and investment activities, rather than focusing on a single service. Its goal is to help clients manage risk effectively, protect assets, and pursue value through diverse investments, including clean energy.

Company size
10,001+
Company stage
IPO
Headquarters
Itasca, IL
Founded
1927

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