Administrative Assistant 2 - Department of Psychiatry and Behavioral Sciences

Job Description

The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for an Administrative Assistant 2 to join their team.  

About this Opportunity 

Reporting to the Research Manager, the Administrative Assistant 2 is responsible for ensuring the smooth day-to-day functioning of the Center for Suicide Prevention and Recovery (CSPAR) and the Suicide Care Research Center (SCRC) by independently coordinating schedules, maintaining organizational systems, supporting communications, and assisting with a variety of administrative processes. The Administrative Assistant 2 will work closely with center leadership and staff to support research, training, and programmatic activities in a fast-paced, collaborative environment that requires strong organizational skills, attention to detail, professionalism, and sound judgment. This position is hybrid-eligible.

Key Responsibilities 

• Support scheduling across centers and calendar maintenance for leadership. (35%)
• Track on and maintain existing infrastructure systems and escalate concerns to supervisor or leadership. (30%)
• Support coordination of events, retreats, and meetings. (15%)
• Coordinate payments and reimbursements. (10%)
• Respond to external inquiries about programs and services with a high level of professionalism, sensitivity, and confidentiality. (5%) 
• Other program operations related duties as assigned. (5%)

Required Qualifications 

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications 

• Requires High School/ GED AND two years of office or administrative support experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager. 

Preferred Qualifications 

• Ability to multi-task across many different electronic systems, prioritize tasks, and quickly synthesize information.
• Demonstrated attention to detail, excellent organizational skills, and creative problem-solving skills.
• Ability to work effectively as part of an interdisciplinary team while also working independently with minimal supervision.
• Excellent verbal and interpersonal skills to interact positively with a wide range of people.
• Comfort using technology for collaboration, communication, and tracking, including the Microsoft Office suite, Microsoft Teams, and project management platforms (e.g. Basecamp).

About the Team 

The Department of Psychiatry and Behavioral Sciences is the third largest department within the School of Medicine. The department supports over 330 full-time faculty members, 460 courtesy faculty members, and 350 staff, with overall annual operations funding from all sources exceeding $150 million supporting the work of faculty providing clinical services, a highly competitive residency training program, a robust research portfolio, and more. Learn more about us at https://psychiatry.uw.edu/. 

Placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process. 

Compensation, Benefits and Position Details

Pay Range Minimum:

$45,144.00 annual

Pay Range Maximum:

$58,632.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.