Executive/Personal Assistant to CEO

Overview

The Executive/Personal Assistant to the CEO will report to our Sr. Executive Assistant as a communication specialist to maintain and grow our existing client relationships, to organize and execute corporate and special event planning, and to perform errands and administrative work. This is a full time, direct hire, on-site position with IST Management.

*Optional*  - To stand out as a top applicant, we welcome you to record a brief video introduction - a bit about yourself & your administrative experience. You may re-record as many times as you like, but your response will be limited to 3 mins max. Click here to record optional video greeting. 

Candidates must be comfortable working on-site and occasionally from event spaces or alternate sites, as well as with local travel around the Atlanta metro. Must have flexibility for occasional off-hours and special event weekend work. Must have administrative experience, including hands-on current experience with Microsoft Excel and other tools.

Compensation

The compensation for this role will be 60,000.00-65,000.00+ USD per year, pending relevant experience, knowledge, and performance during the interview process.

Benefits

Medical, Dental, Vision, STD, LTD, Life, 401K, Paid Time Off, and Bonus Incentives

Schedule

While this role will generally fall within regular business hours Monday - Friday 9AM - 6PM, flexibility in daily work schedules may be necessary due to departmental workload requirements and event planning responsibilities.  Flexibility includes ability to work remotely, at an event site, and from our office location in Atlanta. 

Interview process

May include a combination of phone conversations, a recorded Teams interview, completion of a communication style questionnaire or assessment, and final on-site interviews with our team. 

Who We Are

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, IT infrastructure, and managed services. IST Management is a tool-agnostic Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

You can check out istmanagement.com for more info on us!

Location

Candidates will need to live in commutable distance of IST Management’s corporate office, located steps above the trendy Halidom Eatery in East Atlanta Village. Parking is free; EV chargers on-site 

IST Management Services, Inc.

1341 Moreland Ave SE 

Atlanta, GA

30316

Responsibilities

The Executive/Personal Assistant to the CEO will be a client communications specialist – checking up on our business partners and gathering information on behalf of our executive team, and assisting in planning and executing corporate and other special events. Other tasks may include:

• Providing activity reports
• Tasks as assigned
• Cross-training for other functions/departments
• Adherence to all company policies and guidelines

Qualifications

Candidates must be comfortable working on-site and occasionally from event spaces or alternate sites, as well as with local travel around the Atlanta metro. Must have flexibility for occasional off-hours and special event weekend work. Must have administrative experience, including hands-on current experience with Microsoft Excel and other tools. Other qualifications include: 

• Spanish-speaking is a huge plus!
• Experience using a CRM is a huge plus! Ours is Hubspot. 
• Computer savvy – working knowledge of Microsoft Office Windows environment - including fluency in Microsoft Excel, Word, and PowerPoint suite applications
• Impeccable communication skills – including grammar and punctuation – are essential and required
• Ability to prioritize, multitask, and work proactively without being instructed
• Within commuting distance of corporate office in Atlanta, GA
• High school diploma or GED equivalent and authorization to work for any employer in the US
• Ability to sit for extended period; ability to lift 50lbs on occasion

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [email protected]. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. 

Compensation: 60000 to 65000 (USD)