Accounts Payable / Payroll Clerk

Thank you for your interest in becoming part of the Oaklawn Team. We have an extraordinary legacy. We are a family with strong core values, providing a new level of excitement for our guests and Team Members as we aspire to be Arkansas' Employer of Choice.

We are currently seeking a talented individual to become an Accounts Payable/Payroll Clerk.  An individual could be successful if they possess the following.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under general supervision, performs and supervises all activities necessary to process payroll weekly, maintain related records, reporting and deductions. Audit timekeeping and attendance systems for accuracy and report issues to the proper departments. Works with accounting to maintain all federal and state required reporting accurately.  Prepares special reporting as requested.  Primary contact person for team members and department managers with payroll questions, verifications and issues. When not processing payroll related items, will perform accounting duties as assigned. Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prioritize invoices according to cash discount potential and payment terms.
• Maintain 3 way matching process.
• Respond to all vendor inquiries. 
• Must understand and apply company policies and procedures appropriately.
• Match invoices to checks and obtain signatures for checks and distribute checks accordingly.
• Research and correct discrepancies.
• Resident expert on 1099 requirements.
• Scan accounts payable documents into storage system.
• Maintains an attitude & philosophy consistent with the company Core Values and Standards of Behavior with internal & external guests
• Perform daily & weekly payroll tasks and operations with accuracy and timeliness
• Understand and adhere to all Federal and State regulations and stay up-to-date with changes as they occur
• Process pay changes, corrections, garnishments and tax withholding as directed
• Process, transmit and verify ACH files for timely bank receipts
• Serving as a support department and offering that support in a professional, friendly and respectful manner
• Administers and manages the processing of personnel/payroll transactions.  
• Assists staff with problems encountered and observes for accuracy and completeness of appropriate documentation/forms. 
• Researches, organizes, documents and completes special projects assigned   
• Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. 
• Regular attendance in conformance with the standards of Oaklawn Jockey Club
• Works closely with the HR department with cross-department items such as PTO balances, other time off and wage attachments
• Assist with accounting duties 
• Personal ongoing development
• Willingness to help in any area when needed 
• Punctual attendance required 
• Ability to work required overtime 
• Other duties as assigned

QUALIFICATION REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

• Excellent communication skills 
• Payroll knowledge including systems, legislation and regulations
• Analytical and numerical/math skills and strengths
• Ability to read, write and communicate in English
• Advanced computer literacy 
• Superior attention to detail and accuracy
• Troubleshooting and problem solving abilities 
• Ability to meet strict deadlines
• Ability to multi-task and remain organized
• Must be able to maintain strict confidentiality, discreetness and tact at all times
• Ability to deal effectively and interact well with team members and guests
• Ability to resolve problems/conflicts in a diplomatic and tactful manner
• Ability to adjust quickly to changing conditions
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Microsoft Office Suite including Excel and Word
• Possess strong organizational and time management skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with team members and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Bachelor's degree preferred, or in place of a degree, 4+ years of relevant experience
• 2+ years of Accounts Payable experience
• 2+ years prior payroll experience
• Previous experience with Workday or similar systems is preferred

SUPERVISORY RESPONSIBILITIES                                                     

This job does not have any supervisory responsibilities.

LANGUAGE SKILLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

CERTIFICATES, LICENSES, REGISTRATIONS

Employee must be able to qualify for licenses and permits required by federal, state and local regulations.

OAKLAWN IS AN EQUAL OPPORTUNITY EMPLOYER.

It is Oaklawn's intent to provide a drug-free, healthy, safe and secure environment for our Team Members. All applicants must complete a pre-employment drug screen and background check.