Onboarding Representative

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu

The UC Irvine Human Resources (HR) enterprise is comprised of three unique business units: Campus, Health, and Health Sciences. HR's vision is to empower people to drive a culture of innovation, learning, and service that enables the success of individuals within the UCI community and those who aspire to join.

https://hr.uci.edu/

Your Role on the Team

The Onboarding Representative provides comprehensive onboarding and employment support to prospective and newly hired employees, serving as a key point of contact throughout the pre-employment and onboarding process. Applies professional employment, staffing, and onboarding practices to ensure candidates successfully complete required employment and compliance activities prior to their start date.

Coordinates and facilitates onboarding activities, including employment verification, background checks, Live Scan/fingerprinting, required documentation, I-9 and employment eligibility verification, occupational health requirements, and other position-specific clearances. Reviews and processes onboarding information for accuracy and completeness, identifies issues that may impact a candidate’s start date, and works proactively with candidates, recruiters, hiring departments, and internal HR partners to resolve issues and maintain established timelines.

Interprets and applies University policies, procedures, and applicable employment requirements while maintaining confidentiality and accuracy of sensitive employee information. Provides clear, timely, and professional communication to candidates and campus partners, monitors onboarding progress, and ensures required tasks are completed in accordance with established processes and deadlines.

Uses sound judgment to identify and escalate complex or sensitive onboarding matters, collaborates with HR partners to resolve issues, and contributes to continuous improvement of onboarding processes and the overall candidate and new-employee experience.

What It Takes to be Successful

Required:

• Working knowledge of organizational policies and procedures; knowledge of functional area and understands how work may impact other areas.
• Working knowledge of the recruitment, screening, interviewing and referral processes.
• Knowledge of HR processes and forms and knows organizational and departmental principles and procedures.
• Knowledge of common software used within employment and other areas of HR, and how they work together.
• Basic knowledge of employment law.
• Effective communication and interpersonal skills as well as active listening and critical thinking skills.
• Demonstrated abilities associated with problem identification; reasoning; ability to work with business units in the development of ideas to solve staffing issues.
• Demonstrated analytical skills to conduct analysis and develop recommendations.
• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 2 years of professional work experience.

Special Conditions:

• This position may be required to report at different work sites including Irvine, Orange, and other locations. The incumbent must be able to provide their own means of transportation to/from work locations.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $32.42 - $38.51 (Hourly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization