Materials Procedural Services Coordinator

Job Summary

Establishes and monitors systems for inventorying and ordering prostheses, implantable devices and other specialty supplies used in surgery and other procedural units. Responsible for coordinating supply processes for all units within Perioperative Services, procedural imaging and other units. Coordinates ordering, maintenance, and repair of operating room and other procedural equipment to ensure equipment is available and functioning properly during surgical, imaging and other procedures.

Essential Duties and Responsibilities

• Coordinates repairs with Medical Engineering and Facilities Management.
• Coordinates loaning or borrowing of equipment and supplies for surgical procedures.
• Coordinates with Environmental Services to ensure a clean working environment in the Operating Room and supply areas.
• Coordinates with Information Systems to ensure that any products or items obtained from the operating room, or other procedural spaces, and used in the patient's care are charged appropriately.
• Approves purchase orders within established scope of responsibility.
• Expedites back orders as required.
• Verifies the acceptability of substituted items with the appropriate Patient Care Coordinator or Team Leader.
• Coordinates the evaluation of new products by appropriate operating room, perioperative services and purchasing staff members.
• Facilitates communication between vendors and Patient Care Coordinators, Team Leaders, and Nurse Managers.
• Monitors invoices and resolves any price discrepancies.
• Monitors service contracts to ensure specifications are met.
• Obtains quotes from vendors to assist in developing the capital budget.
• May supervise or direct the work of temporary and/or regular employees assisting with the supply processes.
• Assists in maintaining departmental databases, researches product prices, enters records into the computer, and corrects erroneous entries to ensure databases are kept accurate and current.
• Performs other related duties as required.

Additional Details

This position is responsible for coordinating supply chain, equipment management, inventory control, vendor relations, and operational support functions across Perioperative Services, procedural imaging, and other procedural units to ensure the availability of supplies and equipment necessary for patient care and procedural operations.