Principal Human Resources Analyst

Job Description

The duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

Supervises subordinate employees in performing professional human resources work in the areas of recruitment; examinations; employee relations; classification and compensation; human resources operations; diversity, equity, and inclusion; and personnel training.

Coordinates recruitment activities for assigned classifications, including announcement preparation and determining sources for recruiting; confers with personnel at different operating levels to determine minimum qualifications, means of recruitment and areas to be covered; reviews recruitment matters with consultants and specialists in connection with important phases of positions to be covered in specific examinations; personally reviews those applications requiring a high degree of judgment regarding acceptance or rejection.

Administers District’s leave program; requests for ADA accommodation; requests to fill position, employee transfers, post-referral, hiring, appoint, on-boarding and layoff processes; interviews and administers examination to candidates; and employee discipline for the purpose of conforming to policies, related laws, contracts, and agreements.

Appears before legislative bodies and committees for the purpose of explaining and interpreting matters involving recruitment, examinations, classification, or human resources operations.

Coordinates the preparation and research of a variety of complex reports, surveys and related documents (e.g. federal, state, local and college reports; correspondences, memos, classification and salary surveys from other institutions, etc.) for the purpose of ensuring accurate reporting to appropriate departments and agencies.

Develops and implements special technical projects related to recruitment, examination, and classification and compensation (e.g. various phases of personnel administration, the college’s on-line applicant tracking system, etc.) for the purpose of ensuring the efficient and effective functioning of human resource department.

Directs and reviews subordinate work in various stages of classification and compensation studies (e.g. surveying benchmark public and private educational institutions, analyzing respective duties and compensation datum, conducting job analysis with field observation and desk audits of work performed, conferring with supervisors and administrators, analyzing data and preparing reports of such findings, etc.) for the purpose of preparing job specifications for new classifications and/or revising existing classifications.

Meets with various constituencies (e.g. employees, department heads, labor representatives, personnel of other jurisdictions, etc.) for the purpose of interpretation and application of laws and regulations concerning recruitment, examinations, classification and compensation, employee relations, and human resources operations.

Monitors the maintenance of a variety of documents, files, and records through subordinate staff (e.g. personnel related information, required data for regulatory agencies, clearances, etc.) for the purpose of providing accurate information in compliance with established guidelines.

Oversees and monitors the staff responses to inquiries from a variety of internal and external sources (e.g. employees, attorneys, administrators, etc.) for the purpose of resolving problems, providing information and referral to appropriate personnel, identifying relevant issues, and recommending or implementing plans of recommendation.

Participates in salary administration (e.g. reviewing qualifications, evaluating transcripts and work experiences, preparing salary surveys, responding to salary administration related inquiries, etc.) for the purpose of ensuring compliance with the provisions of the California Education Codes.

Performs a wide variety of specific departmental processes (e.g. evaluating leave requests and ADA accommodation requests for appropriate referral; administers new position requests, employee transfers, post-referral, hiring, appointments, employee discipline, onboarding and layoff process; interviews and provides examinations of candidates; employee discipline, etc.) for the purpose of support the needs of human resources in an efficient and effective manner.

Plans and reviews recruitment and selection processes (e.g. monitoring the funding, serving as a member of high-level classification examination boards, recommending interview panel members, coordinating day-to-day recruitment operations, reviewing staff work on job postings, advertising in targeted areas, establishing post criteria, monitoring the applicant tracking system, etc.) for the purpose of ensuring timely and efficient operations.

Trains and supervises subordinate staff for various projects (e.g. classification studies, CCSF PeopleSoft system, etc.) for the purpose of engaging in various stages of technical projects and ensuring their completion.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND
2. Five years of professional human resources experience in one or more of the following areas of activity: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training of which one year must have been as (1) an advanced journey level classification, similar to 1244 Senior Human Resources Analyst, that performs difficult and specialized human resources work and thereby serves as a resource for special problems , or (2) lead or supervised a small team of professional staff involved in the more difficult and complex matters associated with recruitment and selection; employee and/or labor relations; classification and compensation; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training.

Experience Substitution – Possession of a Juris Doctorate (J.D.) or a Master’s degree in Personnel Administration, Human Resources Management, Business Administration, Public Administration, Clinical/School/Industrial-Organizational Psychology, or a closely related field may be substituted for one (1) year of the required non-advanced journey / non-lead/supervisory experience.

Education Substitution – Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training. (30 semester units/45 quarter units equal one year.)

Experience Substitution – Completion of a 12 month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Program may substitute for one (1) year of the required non-advanced journey / non-lead/supervisory experience.

Desirable Qualifications: 

1.  Familiarity with California Education Code

2.  Prior Human Resources experience in a post-secondary educational setting

3.  Proven success interacting with college-aged students or young adults from diverse socioeconomic and cultural backgrounds.

4.  Two (2) or more years verifiable work experience with Student employment (recruitment and hiring)

5.  Verifiable work experience with coordinating and processing Federal Work Study employment

6.  Experience designing and delivering workshops or orientation sessions for student employees and faculty supervisors.

7.  Experience with data analysis and metrics tracking

8.  Proficient with Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Explorer, Teams

9.  One (1) or more years of responsible supervisory experience in a Human Resources work environment.

10. One (1) or more years of experience working within a public sector or government organization

Additional Information

Important: Your application MUST include the following documents as mentioned below. To upload these items, please attach using the “Additional attachments” function within the application process.

1. Cover letter expressing your interest in the position, specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement.

2. Current Resume.

3. A current list of three (3) recent employer references with names, addresses, telephone numbers, and e-mail addresses that include supervisors, managers, and coworkers. A minimum of two references must be current or previous supervisors/managers. (If you are among the final candidates, references will be contacted.)

4. Education Verification as stated below.

Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver request will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

Selection Procedure/Conditions of Employment:  Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed to advance through all the steps in the selection process.

Notes:

1. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

2. Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted.

Additional Information: All your information will be kept confidential according to EEO guidelines.

Benefits: 

1. New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

2. Institutional Police positions in the San Francisco Community College District are eligible for membership in the California Public Employees' Retirement System (CalPERS).  These positions DO NOT participate in the San Francisco Employees' Retirement System (SFERS).

Contact:

-If you have questions regarding this recruitment or application process, please contact Shinmi Kang, City College of San Francisco Human Resources Classified Unit, by email at [email protected].

1. Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full year (260 days/year) work schedules are granted, as paid days off, the days between Christmas and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school- term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreements between the employee and supervisor. Eligible school- term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

2. New employees hired on or after October 1, 2013, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

ADA Statement

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Human Resources Department at [email protected] to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

EEO Statement

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Human Resources Department at [email protected].

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.