Texas A&M University System

Texas public university system

Program Coordinator 2 - Psychiatry Residency

EducationPosted on Nov 3

Full-timeBryan, TX, USANo salary listedIn-person

About the Job

Requirements

A bachelor’s degree or an equivalent combination of education and experience is required.
Four years of residency program, medical education, or undergraduate education program coordination experience is required.
Knowledge of word processing, spreadsheet, and database applications is required.
The ability to perform all tasks and job responsibilities safely without injury to self and others, in compliance with A&M System and HSC guidelines, is required.
Knowledge and experience with event planning and/or project management is required.

Responsibilities

Coordinate and administer the psychiatry residency program, including creating and maintaining resident training files in online repositories in accordance with standards established by the Accreditation Council for Graduate Medical Education, the American Board of Psychiatry and Neurology, the Texas Medical Board, and other oversight bodies.
Oversee a coordinated system of faculty and resident scheduling to achieve educational objectives, complement clinical enterprise operations, and comply with accreditation standards.
Implement an effective and efficient resident recruitment, interviewing, and onboarding system.
May supervise office and administrative support staff in support of the program’s educational mission.
Assist in establishing short- and long-term goals, objectives, and strategic plans.
Collaborate with others to create new and expanded programs.
Plan, implement, and evaluate programs.
Assist in establishing policies and procedures.
Prepare reports on program activities.
Serve as the program’s primary administrator of the New Innovations residency management software suite.
Coordinate use of residency management tools within the software system, and develop and deliver training to faculty and resident users.
Use the learning management system to coordinate and oversee program management activities, including scheduling, duty-hours compliance, and completion of resident and fellow evaluations.
Use the New Innovations suite as the department’s primary repository for trainee files.
Assist the School of Medicine with managing residency program finances as necessary, in conjunction with the School’s Business and Graduate Medical Education Offices.
Assist Texas A&M Graduate Medical Education leadership with administrative responsibilities related to maintaining affiliation agreements between participating sites and the sponsoring institution, program letters of agreement between programs and rotation sites, and other agreements as necessary.
Oversee processes relating to resident and faculty licensure, certifications, and other regulatory affairs required by Texas A&M Health and affiliate teaching sites.
Coordinate, develop, and evaluate office procedures and ensure adherence to them to eliminate duplicated effort and streamline operations.
Ensure compliance with Texas A&M University and affiliate clinical teaching-site administrative policies and procedures.
Create a continuous accreditation-readiness system supporting the department, program director, and Graduate Medical Education Office in complying with Accreditation Council for Graduate Medical Education and Liaison Committee for Medical Education requirements and mandates.
Develop and implement processes that facilitate an effective Program Evaluation Committee and Clinical Competency Committee.
Manage the program website and internal and external communications.
Maintain effective communication with community partners, affiliate health systems, and alumni.
Coordinate faculty and resident recruitment, including participating in on- and off-site recruitment events, developing marketing materials, and promoting the department.
Execute and coordinate logistics for special events and projects, including scheduling meetings, booking locations, assisting with transportation and lodging reservations, overseeing event budgets, catering, and compiling meeting materials. Events include graduation ceremonies, white coat events, and on-site recruitment activities.
Perform other duties as assigned.

Desired Qualifications

A master’s degree is preferred.
Five years of residency program or medical education program coordination experience is preferred, as is psychiatry or behavioral health program experience.
Current certification from Training Administrators for Graduate Medical Education (C-TAGME) is preferred.
Knowledge of and experience in instructional design and/or curriculum development are preferred.
Recent experience with Accreditation Council for Graduate Medical Education institutional or program site visits and Clinical Learning Environment Review consultative visits is preferred.
Experience working with learning management systems, including New Innovations, is preferred.
Excellent verbal and written communication skills are preferred.
The ability to multitask and work cooperatively with others is preferred.

Job Title

Program Coordinator II - Psychiatry Residency

Agency

Texas A&M University Health Science Center

Department

Graduate Medical Education

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator II, in partnership with the residency program director, coordinates and manages the daily activities of the Psychiatry Residency at Texas A&M. Provides curriculum delivery coordination, office management, continuous accreditation readiness, and personnel management. Serves as a liaison to program administrators, residents, faculty, and associated staff of the School of Medicine. Performs many aspects of resident and faculty recruitment, alumni relations, and promotion of the department’s comprehensive educational mission.

Responsibilities:

Program coordination, administration, and oversight

Coordinates and administers the psychiatry residency program, including creating and maintaining resident training files within various online repositories in accordance with the rules and standards established by the Accreditation Council for Graduate Medical Education (ACGME), the American Board of Psychiatry and Neurology (ABPN), Texas Medical Board (TMB), and other oversight bodies.
Oversees a coordinated system of faculty and resident scheduling to ensure achievement of educational objectives which complement the effective operation of a clinical enterprise while ensuring compliance with all applicable accreditation standards.
Implements a system of effective and efficient resident recruitment, interviewing, and onboarding.
May supervise office and administrative support staff in support of the program’s educational mission.
Assists in establishing short- and long-term goals, objectives and strategic plans.
Collaborates with others to create new and expanded programs.
Plans, implements, and evaluates programs.
Assists in establishing policies and procedures.
Prepares reports on program activities.

Learning Management System Administration

Serves as the program’s primary administrator of the New Innovations residency management software suite.
Coordinates the use of residency management tools within the software system and develop and deliver training to faculty and resident users.
Utilizes the learning management system to coordinate and oversee program management activities including scheduling, duty hours compliance, and resident/fellow evaluation completion.
Utilizes the New Innovations suite as the department’s primary repository for trainee files.

Business processes, administrative management, and regulatory affairs

Assists the School of Medicine in managing finances of the residency program, as necessary, in conjunction with the School’s Business and GME Offices.
Assists GME leadership at Texas A&M with administrative responsibilities related to maintenance of all Affiliation Agreements between participating sites and the sponsoring institution, Program Letters of Agreement between programs and rotation sites, and other agreements as necessary.
Oversees processes relating to resident and faculty licensure, certifications, and other regulatory affairs as required by Texas A&M Health and affiliate teaching sites.
Coordinates, develops, evaluates, and ensures adherence to office procedures to eliminate duplication of effort and streamline flow of operations.
Ensures compliance with Texas A&M University and affiliate clinical teaching sites’ administrative policies and procedures.

Accreditation Coordination

Creates a system of continuous accreditation readiness which supports the efforts of the department, program director, and GME Office to comply with the requirements and mandates set forth by the Accreditation Council of Graduate Medical Education (ACGME) and Liaison Committee for Medical Education (LCME).
Develops and implements processes which facilitate an effective Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC).

Program Marketing and communication

Manages program website and both internal and external communications.
Maintains effective communication with community partners, affiliate health systems, and alumni.
Coordinates faculty and resident recruitment efforts to include participation in on- and off-site recruitment events, development of marketing materials, and overall departmental promotion.

Special events coordination

Executes and coordinates logistics for special events and projects including scheduling meetings, booking locations, assisting with transportation and lodging reservations, overseeing and managing event budgets, catering, and compiling meeting materials. Such events include but are not limited to graduation ceremonies, white coat events, and on-site recruitment activities
Other duties as assigned.

Qualifications

Required Education and Experience:

Bachelor’s degree or equivalent combination of education and experience.
Four years of residency program, medical education, or undergraduate education program coordination experience

Preferred Qualifications:

Master’s degree
Five years of residency program or medical education program coordination experience; psychiatry or behavioral health program experience
Current certification from Training Administrators for Graduate Medical Education (C-TAGME)
Knowledge of and experience in instructional design and/or curriculum development
Recent experience with ACGME institutional or program site visits and CLER consultative visits.
Experience working with learning management systems including New Innovations.

Knowledge Skills & Abilities:

Knowledge of word processing, spreadsheet, and database applications.
Excellent verbal and written communication skills.
Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.
Ability to multi-task and work cooperatively with others.
Knowledge and experience with event planning and/or project management

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events,state-of-the-artrecreation facilities, theBush Library and Museum, and much more await you.  Experience all that abig city has to offerbut witha reasonablecost-of-living and no long commutes. 

Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurancewith Texas A&M contributing to employee health andbasic life premiums
12-15 daysof annual paid holidays
Up toeight hours of paid sick leaveand at least eight hours of paid vacationeach month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness:Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well,a program at Texas A&M that hasbeenbuiltby employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

About the Company

Texas A&M University System

Texas public university system

Texas A&M University System is a statewide public university system combining higher education, research, and public-service agencies. The system coordinates universities and state agencies that deliver teaching, research, extension, engineering, health, and community programs. It serves students, faculty, researchers, public agencies, industries, and communities throughout Texas. Its operating model centers on autonomous member institutions connected through system governance, shared services, public funding, and statewide missions. Teams work across instruction, research, healthcare, extension, engineering, technology, administration, facilities, and public service. Teams support coordinated daily delivery.

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