Office Administration & Business Support Executive

Job Description

The Office Administration & Business Support Executive is responsible for ensuring the smooth day-to-day operation of the Malaysia office while providing administrative and coordination support to the Country Head, Finance and P&O functions.

The role acts as a key local coordinator for office administration, employee onboarding and engagement activities, vendor management, travel coordination, documentation, payment processing support and compliance with company policies and local requirements. The incumbent will serve as the primary point of contact for office-related matters and support overall business continuity and employee experience.

Office Administration Support

• Ensure the smooth day-to-day operation of the Malaysia office, including facilities management, workplace safety, office access, parking arrangements, office maintenance, cleaning services, and coordination with building management, landlords, and other service providers.
• Manage office assets, supplies, and inventories, including stationery, pantry items, furniture, laptops, mobile phones, IT equipment, and other office resources, while coordinating with regional IT teams and local vendors on technology-related requirements.
• Coordinate domestic and international travel arrangements, visa support, visitor management, and logistics for internal meetings, leadership reviews, town halls, conferences, training programs, employee engagement activities, and other company events.
• Support vendor management and administration activities, including service coordination, event logistics, and ensuring timely delivery of office-related services.
• Maintain office records, documentation, and asset registers, and support internal audits, compliance reviews, and governance requirements as needed.

Finance and HR Administration Support

• Support finance administration activities, including purchase requisitions, PO creation, invoice processing, payment documentation, petty cash management, vendor coordination, and tracking of contracts, renewals, and service agreements. Ensure timely processing of payments and maintenance of supporting records for audit and internal control purposes.
• Support employee lifecycle administration, including onboarding and workplace readiness arrangements such as workstation setup, laptops, mobile phones, ID cards, and office access.
• Coordinate employee engagement, wellness, recognition, communication, training, and learning activities, while providing general HR administrative support to the local business and P&O team.

Qualifications

Educational qualification: A Bachelor of Administration or an equivalent qualification

Minimum work experience:

• 3 to 5 years of experience in office administration
• Experience within MNC company or Pharmaceutical/healthcare industry will be an advantage
• Experience supporting senior business leaders is preferred.

Skills & attributes:

• Strong written and verbal communication skills.
• Proficiency in MS Office suite (Excel, Powerpoint, Word, Outlook)
• Effective time management with ability to manage multiple tasks.
• Ability to work independently and collaboratively.
• Strong organizational and planning skills
• Excellent attention to detail
• High level of integrity and confidentiality
• Proactive problem-solving approach

Additional Information

Benefits Offered

At Dr. Reddy’s we actively help to catalyse your career growth and professional development through personalised learning programs.

The benefits you will enjoy at Dr. Reddy’s are on par with the best industry standards. They include, among other things and other essential equipment, joining & relocation support, family support (Maternity & Paternity benefits), learning and development opportunities, medical coverage for yourself and your family, life coverage for yourself.

Our Work Culture

Ask any employee at Dr. Reddy’s why they come to work every day and they’ll say, because Good Health Can’t Wait. This is our credo as well as the guiding principle behind all our actions. We see healthcare solutions not only as scientific formulations, but as a means to help patients lead healthier lives, and we’re always attuned to the new and the next to empower people to stay fit. And to do this, we foster a culture of empathy and dynamism. People are at the core of our journey over the last few decades. They have been supported by an enabling environment that buoys individual ability while fostering teamwork and shared success. We believe that when people with diverse skills are bound together by a common purpose and value system, they can make magic.

Diversity, Equity & Inclusion

At Dr. Reddy’s, we are deeply committed to building a diverse, equitable and inclusive workplace where everyone belongs and is valued for their contributions to the team.  We are most interested in finding the best candidate for the role and are open to exploring candidates with a less traditional background.

For more details, please visit our career website at https://careers.drreddys.com/#!/