Project Coordinator

ABOUT YOU

S&B Services is seeking a highly motivated, detail-oriented Project Coordinator to join our team in Dallas or Amarillo.

At S&B, every associate is empowered to drive their success. Project Coordinators support the project team by keeping project documentation, coordination, and administrative processes organized and moving forward.

A DAY IN THE LIFE

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.

• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.

• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.

• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.

• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.

• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.

• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.

• Maintain project files, including preparing new files and arranging for completed files to be archived.

• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.

• Approve or reject in writing every lower-tier subcontractor before award or mobilization.

• Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance. The Project Manager shall implement the withholding in the next payment cycle.

• Confirm in writing when a deficiency is cured, triggering release within seven days.

• Maintain the subcontractor payment log, payment file, and withholding file.

• Support required small-business reporting, track applicable subcontract flowdowns, and maintain the project deliverables register.

NECESSARY QUALIFICATIONS

• 3–10 years of related experience; construction administration experience is a plus.

• Proficiency in LCPtracker, Microsoft Word and Excel

• Excellent organizational skills; proactive, self-reliant, and detail-oriented.

WHAT WE CAN OFFER YOU

We are pleased to provide our associates with a holistic compensation and benefits package which includes:

• Traditional and Roth 401(k)

• One-month paid sabbatical after every five years of employment, plus $5,000 for travel

• Medical, dental, and vision insurance coverage

• 100% paid parental leave