Executive Assistant/Booking Coordinator

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

THE JOB

The Executive Assistant/Booking Coordinator role will support the President/Lead Booker and other talent team members in all aspects of administrative support to the President, as well as buying responsibilities including preparation and distribution of offer sheets, talent research and prospecting. This role is expected to be in the office Monday through Friday unless stated otherwise.

WHAT THIS ROLE WILL DO

Administrative & Executive Support

• Provide high-level administrative support to the President, including calendar management, travel arrangements, meeting scheduling, expense reports, and budget tracking.
• Maintain an accurate, up-to-date Outlook calendar for the President, including all shows, events, meetings, travel, and key deadlines.
• Schedule and coordinate in-person, virtual, and Zoom meetings, including preparing agendas, materials, and follow-up communications as needed.
• Partner with the President and booking team on special projects and office initiatives, including newsletters, team outings, volunteer events, holiday celebrations, and internal communications.
• Process and track artist contracts, venue agreements, certificates of insurance, and related documents in accordance with company guidelines; return completed documents to artist agencies and venue partners in a timely manner.
• Coordinate and track artist deposit payments in partnership with internal finance and accounting teams.
• Maintain complete and organized show files, ensuring all required documentation is in place before the day of show, including headliner and support contracts, riders, W-9s, insurance certificates, and other required materials.
• Assist with industry and guest ticketing requests and serve as an on-site liaison as needed.
• Complete expense reports and arrange travel for the President and team members as needed.
• Handle confidential information with sound judgment, discretion, and professionalism.

Booking Support

• Create, prepare, and maintain accurate deal sheets, offer materials, and booking documentation.
• Obtain venue holds; place and release holds in Rome; and update the corresponding booking grid promptly and accurately.
• Gather all required show details from artist representatives and serve as a primary communication liaison between artists, agents, venues, promoters, and internal teams.
• Coordinate announce dates, on-sale dates, and related timelines with artists, venues, and internal departments.
• Prepare and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and external partners.
• Maintain and update offer templates, venue records, artist information, and show data in Rome and other internal systems.
• Create and distribute reports for internal and external stakeholders as needed.
• Support the booking team with artist history, performance data, market research, and other special projects.
• Attend shows and events as needed to provide administrative and operational support to promoters and venue teams.
• Track deadlines and follow up on outstanding contracts, holds, payments, and show-critical information.

Research & Talent Prospecting

• Research emerging and developing artists, genres, market trends, and live-performance opportunities.
• Compile and distribute relevant artist research and recommendations to the Lead Booker and booking team.
• Participate actively in booking meetings and team discussions, contributing new artist ideas, process improvements, and best practices.

• Maintain awareness of the live music landscape, including touring activity, venue markets, festivals, and competitive programming.

WHAT THIS PERSON WILL BRING

• Five or more years of experience in data analysis, administration, operations, booking support, or a related field.
• At least two years of administrative or executive assistant experience preferred.
• Proficiency in Microsoft Outlook, including complex calendar management and group scheduling.
• Strong Excel skills and comfort working with databases, reporting tools, and internal sales or administrative systems.
• Experience working with accounting and finance teams, including expense reporting, budgeting, invoicing, deposits, or payment tracking.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple time-sensitive priorities.
• Ability to work independently while collaborating effectively across teams and with external partners.
• Sound judgment, discretion, and the ability to handle confidential or sensitive information.
• Ability to quickly learn new systems, processes, and tools.
• Experience with contracts, agreements, insurance certificates, or legal documentation is a plus.
• Strong internet research skills and comfort using online tools for communication and talent research.
• A proactive, resourceful, service-oriented mindset with a strong work ethic and sense of ownership.
• Passion for live music and the music industry.
• Flexibility to work nights and weekends as needed for events and show support.

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match, stock reimbursement program

FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support

CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.

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Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.