Facilities Manager

In recent years, Double Good has seen 40% year over year growth, and we’re excited about our future! We’re excited about the possibility of you joining our mission. We are looking for a Facilities Manager to join our growing Operations team. 

This role is based onsite, five days a week, primarily at our Burr Ridge and Elmhurst offices, with occasional travel to our Chicago location.

About the role:

Facility Maintenance and Operations:

• Oversee the daily operations and maintenance of the organization’s buildings and grounds.
• Ensure that all facilities are well-maintained, clean, and in good working condition.
• Manage and coordinate repairs, preventive maintenance, and renovations.
• Ensure compliance with health, safety, and environmental regulations.
• Manage projects as defined and assigned. 
• Preventative Maintenance: Develop and implement preventative maintenance programs including PM schedules and execution to minimize downtime and extend the lifespan of equipment.
• Collaborate with maintenance planner to appropriately schedule resources to support facilities maintenance plan related to appropriate upkeep of facilities. 
• Facility Maintenance: Oversee the maintenance and repair of all building systems, including HVAC, electrical, plumbing, and mechanical systems to ensure they are functioning properly and efficiently.

Budget Management:

• Develop and manage the facilities budget, including forecasting, tracking expenditures, and controlling costs.
• Monitor and report on facility-related expenses, identifying opportunities for cost savings.

Staff, Vendor and Contractor Management:

• Supervise and provide direction to contracted and/or internal facilities maintenance staff, as assigned.
• Select, negotiate with, and manage relationships with contractors, vendors, and service providers.
• Oversee contract performance and ensure service levels meet organizational standards.

Space Management:

• Plan and oversee space utilization, layout, and office configurations to optimize use and accommodate organizational need as defined by ELT at all company locations.
• Coordinate and manage office relocations and reconfigurations.

Safety and Compliance:

• Ensure all facilities comply with local, state, and federal regulations and codes.
• Oversee facility security access system and cameras in collaboration with the IT team, coordinate with security system vendors, manage contracts, and ensure the safety and security of both facilities.
• Implement and maintain safety protocols, including fire safety, emergency procedures, and security systems.
• Conduct regular inspections and audits to ensure compliance and address any issues.

Customer Service:

• Respond to and resolve facility-related issues and requests from employees, clients, and visitors.
• Provide excellent customer service and maintain positive relationships with all stakeholders.

Emergency Response:

• Develop and implement emergency response plans and procedures for various scenarios (e.g., fire, natural disasters) in conjunction with the EHS team.
• Coordinate emergency responses and ensure all safety equipment is functional and up-to-date.

Sustainability Initiatives:

• Promote and implement environmentally sustainable practices and initiatives.

Experience & Skills we value:

Education:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field. 
• Relevant certifications or experience (e.g., Certified Facility Manager (CFM), Facility Management Professional (FMP)) are preferred.

Experience:

• Minimum of 5 years of experience in facilities management or a related field, with a proven track record of managing complex facilities.
• Experience in managing budgets, contracts, and vendor relationships

Skills:

• Strong knowledge of building systems, including HVAC, electrical, plumbing, and safety systems.
• Excellent problem-solving and decision-making abilities.
• Strong organizational and multitasking skills.
• Effective communication and interpersonal skills.
• Familiarity and proficiency with BAS systems

Technical Proficiency:

• Familiarity with facilities management software or equivalent CMMS systems.
• Proficiency in MS Office Suite and Google Suite (Word, Excel, PowerPoint).

Certifications:

• Professional certifications such as CFM or FMP are preferred but not required.