When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Medical Secretary provides essential administrative and clerical support to help ensure the smooth, efficient operation of a busy primary care office.

This role serves as a key point of contact for patients and supports day‑to‑day office functions by managing front‑desk responsibilities, scheduling, and information flow across the care team.

What You’ll Do:

--Greet and assist patients in a welcoming, professional manner
--Schedule appointments and support patient flow
--Manage and maintain patient records with accuracy and care
--Coordinate communication between patients, providers, and external healthcare partners

Why This Role Matters:

The Medical Secretary plays a vital role in maintaining organization, accuracy, and confidentiality of patient information while supporting the overall workflow of the clinical team and helping deliver a positive patient experience.

This is a 36 hour opportunity.
The schedule is Tuesday, Thursday and Friday from 8AM to 5PM as well as Wednesday 6AM to 5PM

Job Description:

Principal Duties & Responsibilities:

The Medical Secretary supports daily office operations by delivering organized, professional, and patient‑centered administrative assistance.

Patient & Front Desk Support

Greet patients in person and by phone with courtesy and professionalism
Maintain a clean, welcoming front desk and waiting area
Answer incoming calls, messages, and faxes and ensure timely communication

Scheduling & Registration

Schedule, confirm, and manage patient appointments using EHR systems (EPIC)
Register new patients and update existing patient information

Records & Documentation

Maintain accurate, organized, and confidential patient records
Prepare and manage medical correspondence, reports, and documentation

Insurance & Billing Support

Process insurance information and verify eligibility
Collect co‑pays and process payments
Support billing processes as needed

Care Coordination

Coordinate referrals to specialists and follow up on authorizations
Support physicians and medical staff with administrative tasks as needed

Knowledge, Skills & Abilities Required:

Education & Experience

High school graduate
Minimum of one year of experience as a medical assistant in a medical practice environment preferred
Certification as a medical assistant preferred
Graduate of an accredited secretarial training school preferred
Two years of experience in a busy medical practice setting

Technical & Administrative Skills

Knowledge of medical terminology
Experience with word processing equipment and personal computers
Working knowledge of insurance regulations and required forms
Ability to be trained in CPT and ICD‑9 coding
Familiarity with billing systems preferred
Knowledge of pre‑admission and pre‑testing requirements helpful
Computer proficiency required

Professional Skills

CPR certification required
Strong communication and interpersonal skills
Effective and professional telephone manner
Ability to communicate with patients, physicians, and other professional staff
Ability to work independently, follow directions, and manage multiple tasks simultaneously

This is a 36 hour opportunity.
The schedule is Tuesday, Thursday and Friday from 8AM to 5PM as well as Wednesday 6AM to 5PM

Pay Range:

$20.50 - $27.59

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Beth Israel Lahey Health

Medical Secretary - Endoscopy

About the Job

Requirements

Responsibilities

Desired Qualifications

Principal Duties & Responsibilities:

The Medical Secretary supports daily office operations by delivering organized, professional, and patient‑centered administrative assistance.

Patient & Front Desk Support

Greet patients in person and by phone with courtesy and professionalism

Maintain a clean, welcoming front desk and waiting area

Answer incoming calls, messages, and faxes and ensure timely communication

Scheduling & Registration

Schedule, confirm, and manage patient appointments using EHR systems (EPIC)

Register new patients and update existing patient information

Records & Documentation

Maintain accurate, organized, and confidential patient records

Prepare and manage medical correspondence, reports, and documentation

Insurance & Billing Support

Process insurance information and verify eligibility

Collect co‑pays and process payments

Support billing processes as needed

Care Coordination

Coordinate referrals to specialists and follow up on authorizations

Support physicians and medical staff with administrative tasks as needed

Knowledge, Skills & Abilities Required:

Education & Experience

High school graduate

Minimum of one year of experience as a medical assistant in a medical practice environment preferred

Certification as a medical assistant preferred

Graduate of an accredited secretarial training school preferred

Two years of experience in a busy medical practice setting

Technical & Administrative Skills

Knowledge of medical terminology

Experience with word processing equipment and personal computers

Working knowledge of insurance regulations and required forms

Ability to be trained in CPT and ICD‑9 coding

Familiarity with billing systems preferred

Knowledge of pre‑admission and pre‑testing requirements helpful

Computer proficiency required

Professional Skills

CPR certification required

Strong communication and interpersonal skills

Effective and professional telephone manner

Ability to communicate with patients, physicians, and other professional staff

Ability to work independently, follow directions, and manage multiple tasks simultaneously

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

About the Company

Beth Israel Lahey Health

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