Lease & Admin Coordinator

Job Description

The Lease & Admin Coordinator is responsible for providing administrative and coordination support to the Leasing team and ensuring that tenant and lease-related information is accurate, up to date and properly documented.

The position acts as a key point of coordination between the Leasing team, tenants, internal departments, legal advisors and other stakeholders throughout the tenant lifecycle.

Key Responsibilities

Lease Administration

• Maintain and update the leasing database and tenant records.
• Prepare, organise and maintain lease agreements, amendments, renewals and
• related documentation.
• Follow up on lease documentation, signatures and outstanding information.
• Maintain an accurate record of lease expiry dates, renewal dates, deposits,
• guarantees and other key contractual obligations.
• Ensure that all required tenant documents and annexes are properly filed and up
• to date.
• Assist with the preparation of lease reports and leasing-related information.
• Tenant Coordination
• Act as a point of contact for tenants regarding administrative and lease-related
• matters.
• Coordinate the collection of tenant information and supporting documents.
• Follow up with tenants on outstanding documents, signatures, certificates and
• compliance requirements.
• Assist with tenant onboarding and ensure all required documentation is completed before opening.
• Maintain good communication and working relationships with tenants.

Administration & Reporting

• Maintain organised physical and electronic leasing files.
• Prepare correspondence, reports, trackers and administrative documents as required.
• Update tenant and lease information in relevant systems.
• Assist with monitoring key deadlines and follow-up actions.
• Support the Leasing team with meetings, presentations and general administrative requirements.

Coordination & Compliance

• Coordinate with Legal, Finance, Operations, Marketing and other departments on tenant-related matters.
• Assist in ensuring that tenant documentation complies with internal requirements and lease conditions.
• Follow up on required compliance documentation and approvals.
• Escalate missing documentation, contractual issues or delays to the Leasing Manager.

Qualifications

Key Skills & Experience

• Previous experience in administration, property, leasing, retail or a similar coordination role.
• Strong organisational and administrative skills.
• Excellent attention to detail and ability to manage multiple files and deadlines.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to work independently and follow up effectively with different stakeholders.
• Professional, reliable and service-oriented approach.
• Good level of English; French would be an advantage.

Additional Information

WORK WITH CONSTANCE

🌿 Join a team where well-being, career development, and collaboration are at the heart of everything we do.

• We believe in continuous learning and growth to help our teams achieve their full potential.
• A strong family spirit is part of our identity, we support and care for one another.
• We offer international career opportunities, allowing you to develop within a renowned luxury hospitality group.
• Our passion for luxury hospitality is reflected in every detail of the guest experience.
• We are committed to environmental and societal contributions, integrating sustainability into everything we do.

🌿We want our team members to feel valued and supported, offering a work environment that encourages excellence, personal growth, and cultural diversity. By nurturing employee satisfaction, we create a positive mindset that naturally translates into exceptional guest service.

🌿 Be part of a company that values people, innovation, and excellence.