Legal Administrator

Primary Responsibilities

• Organize and maintain legal documents, contracts, and agreements; assist with drafting and formatting; and coordinate document execution, distribution, and filing.

• Provide administrative support to the legal team, including calendar management, meeting coordination, travel arrangements, correspondence, and meeting materials.

• Support attorneys with U.S. and international trademark and copyright protection, including applications, registrations, document preparation, and docket and deadline tracking.

• Help manage the company’s insurance portfolio by preparing applications, maintaining coverage summaries, coordinating claims, and working with brokers to support appropriate, cost-effective coverage.

• Assist with monitoring regulatory requirements and preparing and submitting filings, licenses, permits, and other compliance documentation.

• Maintain legal records retention and disposal procedures while protecting the confidentiality, security, and integrity of sensitive and privileged information.

• Conduct legal research on case law, statutes, and regulations, and summarize findings in reports, memos, and presentations for legal counsel and senior management.

• Coordinate vendor selection, contract negotiations, and ongoing relationships, including issue resolution, performance evaluations, service reviews, and renewals.

Experience & Requirements

• 2–3 years of experience in a legal administrative role or equivalent relevant work experience.

• Working knowledge of legal terminology, procedures, and document management practices.

• Proficiency with legal software, including document management systems and legal research databases.

• Familiarity with electronic discovery (e-discovery) processes.

• Excellent organizational skills, with the ability to prioritize competing tasks, meet deadlines, and work effectively under pressure in a fast-paced environment.

• Strong written and verbal communication and interpersonal skills.

• A collaborative, team-focused approach to supporting attorneys and other legal staff.

• Proficiency in Microsoft Office and Google Workspace.