Licensing & Software Asset Specialist

Who We Are:  

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.  

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.  

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.  

What We Have to Offer:  

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance  

• A work environment where all employees are valued, respected and safe  

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions  

• Recognition, professional development, advancement and having fun!  

Summary   

The Licensing & Software Asset Specialist is responsible for determining, documenting, and managing the correct software licensing models for COTS software products used within CAE’s delivered  systems. This role serves as the liaison between engineering, procurement, vendors, and internal licensing teams to ensure compliance, cost-efficiency, repeatability, and offline activation support for air-gapped environments. The Licensing & Software Asset Specialist may also support license tracking and delivery efforts, including logging received licenses, generating software media, tracking Government Reproduction Rights on COTS documentation, and preparing status accounting records and reports.    

Essential Duties and Responsibilities   

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

   The Licensing & Software Asset Specialist performs detailed licensing analysis, vendor engagement, documentation, and lifecycle management activities to support CAE’s simulator programs. Core duties include interpreting licensing models, producing SKU Bill of Materials, preparing entitlement documentation, and supporting offline activation workflows.   

• Translate computer architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate licensing requirements. 

• Engage with vendors to obtain written clarification on licensing terms, virtualization rights, and offline activation requirements. 

• Produce buy-ready SKU Bills of Materials (BOMs) for procurement. 

• Support air-gapped installations through offline activation guides and troubleshooting documentation. 

• Maintain entitlement ledgers tied to each delivered simulator. 

• Identify reusable licensing patterns and document them for future programs. 

• Coordinate with engineering, procurement, PMO, and COTS licensing teams.   

• Log incoming software, documentation and software licenses and maintain an inventory of the Software Media Library. 

• Prepare status accounting reports. 

• Prepare deliveries of the Project software and COTS software and documentation to CAE customers. 

• Perform internal audits of the Software Media Library and support QA audits. 

• Support Physical Configuration Audits (PCA) for the projects 

• Develop and update internal work procedures 

Qualifications and Education Requirements   

• Bachelor’s degree in IT, Computer Science, Engineering, Business, or related field. 

• 2–4+ years of experience in software licensing, SAM, IT procurement, or system integration. 

• Strong analytical skills with ability to interpret complex licensing models. 

• Experience supporting offline/air-gapped systems. 

• Familiarity with export-controlled environments is preferred. 

• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.  

Preferred Skills   

Preferred candidates will have experience with air-gapped system deployments, Windows MAK/AVMA activation, SQL virtualization rights, and backup licensing models. They should also possess excellent documentation skills and cross-functional communication abilities 

• Translate system architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate OS/SQL/Hypervisor/Backup licensing requirements. 

• Engage with vendors to obtain written clarification on licensing terms, virtualization rights, and offline activation requirements. 

• Produce buy-ready SKU Bills of Materials (BOMs) for procurement. 

• Support air-gapped installations through offline activation guides and troubleshooting documentation. 

• Maintain entitlement ledgers tied to each delivered simulator. 

• Identify reusable licensing patterns and document them for future programs. 

• Coordinate with engineering, procurement, PMO, and COTS licensing teams.   

• Translate system architectures (domain controllers, hypervisors, NAS, runtime servers, instructor stations) into accurate OS/SQL/Hypervisor/Backup licensing requirements. 

• Engage with vendors to obtain written clarification on licensing terms, virtualization rights, and offline activation requirements. 

• Produce buy-ready SKU Bills of Materials (BOMs) for procurement. 

• Support air-gapped installations through offline activation guides and troubleshooting documentation. 

• Maintain entitlement ledgers tied to each delivered simulator. 

• Identify reusable licensing patterns and document them for future programs. 

• Coordinate with engineering, procurement, PMO, and COTS licensing teams.  

Security Responsibilities   

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.    

•  Incumbent must be eligible for DoD Personal Security Clearance.   

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.   

Work Environment   

• Duties performed in an office environment and manufacturing facility. 

• Must be able to work overtime on and off-shifts as required. 

Physical Demands   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to operate a personal computer and sit at workstation for extended periods of time. 

• Ability to lift and carry 15 pounds.   

Other Duties   

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.   

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.  

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected] 

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

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Position Type                      

Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other  characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected].

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.