HybridHybrid ATS arrangement; roles are based across Western Sydney University campuses, and some trainees may travel between campuses.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
Applicants must identify as an Aboriginal and/or Torres Strait Islander person and provide confirmation of identity according to University requirements.
Applicants must have completed Year 9 schooling or equivalent.
Applicants must have an interest in general business administration duties.
Applicants must be committed to enrolling in and completing a 12-month Certificate III in Business (Administration) traineeship.
Applicants must not have completed formal education or training resulting in a qualification.
For appointment to the College position, the incumbent must hold a current NSW Employee Working with Children Clearance.
Responsibilities
Complete a Certificate III in Business.
Provide service and administrative support to the workplace supervisor and business unit.
Maintain record-keeping and filing systems.
Use computerised information systems and related technologies.
Prioritise own and other ad hoc tasks to meet required deadlines.
Work collaboratively with the workplace supervisor and colleagues.
Build and maintain professional workplace relationships with internal and external stakeholders.
Depending on placement, support administration, coordinate meetings and events, manage enquiries, maintain records, prepare documents, and support staff and students.
Depending on placement, support inclusion initiatives through event support, communications, resource preparation, data and reporting, and general administration.
Depending on placement, support student recruitment, widening participation and engagement activities, including administration, event coordination, presentations, project support, room bookings and stakeholder engagement.
Depending on placement, support learning and teaching initiatives through event and project coordination, administration, communications, data management and stakeholder engagement.
Depending on placement, support Indigenous student success through events, engagement activities, academic support programs, communications, project coordination, administration and stakeholder engagement.
Depending on placement, support event coordination, communications, student engagement and mentoring.
Depending on placement, provide administrative and project support, maintain records, spreadsheets and databases, coordinate calendars and meetings, prepare presentations, reports and correspondence, and assist with planning and delivering events, workshops and activities.
Depending on placement, manage records, coordinate meetings and events, prepare documents and correspondence, and provide administrative support.
Depending on placement, support daily faculty operations through administration, event coordination, record management, documentation and assistance to staff, students and visitors.
Depending on placement, support university operations through administration, calendar management, event coordination, communication and stakeholder support.
Travel between campuses may be required for some roles.
Job Description
This is an identified position and applicants must be an Aboriginal and/or Torres Strait Islander Person. Being an Aboriginal and/or Torres Strait Islander person is a genuine occupational qualification as authorised under Section 14(D) of the NSW Anti-Discrimination Act 1977.
Applicants will be required to provide confirmation of Aboriginal and/or Torres Strait Islander identity in line with University requirements. Please refer to the Guidelines for Confirmation of Identity for Indigenous Australians for the requirements of this position via the documents linked here: Click here to view Confirmation of Identity for Indigenous Australian Staff
10x Full-Time, Fixed-term positions for 12 months, commencing in 2027
Based across Western Sydney Universities campuses, including Parramatta, Campbeltown, Hawksbury (Richmond) and Kingswood (Penrith) campuses
Salary: HEW level 1 $63,646-$66,176, plus super & leave loading
About the Ignite Indigenous Traineeship Program
The Ignite Indigenous Traineeship Program provides Indigenous peoples of Greater Western Sydney with the opportunity to gain on-the-job training alongside vocational education and training (VET) in a large higher education organisation.
About the Role
As a Business Administration Trainee, you will have the opportunity to gain hands-on administration experience within a business environment while undertaking VET studies over a 12-month period. The main aspects of the role will include:
Completing a Certificate III in Business
Providing service/administrative support to the workplace supervisor and business unit
Maintaining record keeping and filing systems
Using computerised information systems and related technologies
Prioritising own and other adhoc tasks to meet required deadlines
Working collaboratively with your workplace supervisor and colleagues
Building and maintaining professional workplace relations with internal and external stakeholders
There are multiple full-time, fixed term roles on offer for 12-months, commencing in 2027.
These positions will be based in the multiple Schools, Divisions and or Institutes across Western Sydney University. Please note that some of these roles may be shared between two or more of business units within the university, and a trainee may need to travel between campuses.
There are multiple opportunities at the following Western Sydney University campuses, as below:
Campbelltown: Faculty of Health: Join the Faculty of Health at our Campbelltown campus and gain valuable office administration experience. You'll support staff and students by coordinating meetings and events, managing enquiries, maintaining records, and preparing documents in a busy and supportive health education environment. This role is ideal for someone with an interest in health, education, and supporting future health professionals.
Hawkesbury
Office of People & Culture: Based at our Hawkesbury campus, you’ll gain hands-on experience supporting initiatives that help create a positive, inclusive and engaging staff experience across the University. Your first rotation will be with our Diversity, Equity & Inclusion team, supporting activities and events that build inclusion and belonging across Western. You’ll gain practical experience in areas such as event support, communications, resource preparation, data and reporting, and general administration, with opportunities to contribute to a range of people and culture initiatives thereafter.
Office of Future Student Engagement: Join a team dedicated to inspiring future students to explore higher education opportunities. Based at our Hawkesbury Campus, the trainee will support domestic student recruitment, widening participation and engagement activities & events. The role offers hands-on experience in administration, event coordination, presentations, project support, room bookings, and stakeholder engagement.
Kingswood
Division of Education and Students: Located at our Kingswood campus, you’ll gain hands-on experience supporting Learning and Teaching initiatives across the University, including events such as the learning and teaching showcase and professional learning activities. Develop practical skills in event and project coordination, administration, communications, data management, and stakeholder engagement while contributing to initiatives that support teaching practice and the student learning experience.
Division of Indigenous Leadership: This position sits with the Badanami Team at Kingswood and Parramatta Campuses. There are also other opportunities to work from other WSU Campuses where Badanami centres are located. You will play a key role in supporting Indigenous student success through exciting events, engagement activities and academic support programs while developing valuable skills in communications, project coordination, administration and stakeholder engagement. This is a fantastic opportunity to build your professional experience, connect with students and contribute to a culturally safe and supportive university environment.
Faculty of Engineering, Computing & Science (ECS): This position is based in Kingswood with the options to work from Parramatta South and Parramatta (Hassall St) campuses to work amongst different areas of the faculty. You will gain experience in event coordination, communications, student engagement and mentoring while helping create a culturally safe and supportive learning environment.
Division of Research and Innovation: The position within the Division of Research and Innovation is based across the Parramatta South campus and provides broad administrative support for a range of research, engagement, and innovation initiatives. Responsibilities include providing administrative and project support, maintaining records, spreadsheets and databases, coordinating calendars and meetings, preparing presentations, reports and correspondence, and assisting with the planning and delivery of events, workshops, and activities that support Indigenous research and other divisional priorities.
Parramatta City The College: Based at our Parramatta City campus, you'll support students on their journey at Western. Gain practical experience managing records, coordinating meetings and events, preparing documents and correspondence, and providing administrative support to a busy team.
Parramatta South:
Faculty of Social Sciences, Arts, Business, Education and Law (SABEL): Located at our Parramatta South campus, you'll gain hands-on experience supporting the daily operations of one of the University's largest faculties. Duties include administration, event coordination, record management, preparing documentation, and assisting staff, students, and visitors.
Division of the Provost: Based at our Parramatta South campus, you'll work within a central division that supports the University's academic faculties and schools. Gain exposure to university-wide operations in a senior executive office while developing practical skills in administration, calendar management, event coordination, communication and stakeholder support.
Applicants will be asked to rank the above opportunities across the Western Sydney University campuses in order of preference as part of the application process.
About You
To be considered for this opportunity, you must:
Identify as Aboriginal and/or Torres Strait Islander Person.
Have completed a year 9 level of schooling or equivalent.
Have an interest in general business administration duties.
Display a commitment to enrol and complete a Certificate III in Business (Administration) traineeship for 12 months.
Must not have completed any formal education or training resulting in a qualification.
For appointment to the position with The College, it is a mandatory requirement for the incumbent of this position to have a current NSW Employee Working with Children Clearance in accordance with the NSW Child Protection (Working with Children) Act 2012.
Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.
Community and Connection: Be part of a vibrant Indigenous community with opportunities to connect through staff networks, mentoring, cultural events and Indigenous-led initiatives.
Paid Cultural and Ceremonial Leave: Indigenous employees are entitled to 5 days of paid leave and 10 days of unpaid leave each year to participate in cultural and ceremonial activities and fulfil community obligations.
Culturally Responsive Wellbeing Support: Access dedicated wellbeing services, including culturally responsive Employee Assistance Program support Indigenous employees and their families.
Flexible Work and Exceptional Benefits: Enjoy flexible work arrangements, Fitness Passport, generous leave provisions, staff discounts and access to a wide range of University facilities and services.
Application Timeline
Advertisement: The job posting will be closing at 11:59pm on Sunday 8th November 2026.
Shortlisting: Following the application closing date, all applications will go through a shortlisting process, which can take up to 2 weeks.
Interviews: Interviews will be conducted in a face-to-face setting on our Parramatta South Campus.
Commencement: The successful applicants will commence in February 2027.
Position Enquiries: Please contact Brody O’Brien at B.O’[email protected] for any questions about the position. Please include the job reference code REF1833A in your email.
How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.
Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.
For reasonable adjustments during the application process, please contact [email protected].
About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.
Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.