HybridMostly remote, with occasional on-site days in Atherton, California as needed.
People & HRGeneralist Recruiting
About the job
Requirements
Have at least 2 years of recruiting experience.
Be comfortable using AI tools daily and following a structured, process-driven workflow.
Reply within agreed timeframes and complete assigned work reliably.
Communicate clearly and professionally in written and spoken English.
Maintain discretion and honesty, and report problems promptly.
Be familiar with Google Workspace, an applicant tracking system such as JazzHR, and video interview tools.
Be legally authorized to work in the United States.
Be able to pass a background check after a conditional offer.
Responsibilities
Work through the daily task list in the applicant tracking system and AI tools, and close each item within its response time.
Review AI-drafted resume summaries, correct them as needed, and record a decision to advance, hold, or reject each candidate with a reason.
Conduct phone screens and video interviews, and log notes the same day.
Send online skills assessments, interview invitations, and follow-ups using approved templates.
Keep each candidate's status accurate and current from application through hire.
Coordinate background checks and offer paperwork after a hiring decision is made.
Treat candidate and household information as strictly confidential.
Provide honest feedback about what the AI tools do well, what is incorrect, and what is missing.
Desired Qualifications
High-volume recruiting, staffing agency, hospitality, or domestic staffing experience is a plus, but is not required.
Basic knowledge of California hiring rules.
Location: Hybrid. Mostly remote, with occasional on-site days in Atherton, California as needed. Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: 9 am to 5:30 pm Pacific, Monday to Friday. Same-day response to urgent hiring needs.
COMPENSATION: - $90,000 to $175,000 per year, depending on experience - Discretionary year-end bonus (up to 20%) - Health insurance - Paid vacation, holidays, sick days - Paid meal breaks - Regular reviews and advancement opportunities
INTRODUCTION: Join the recruiting team of an elite private estate in Atherton, California. You will help hire the household staff who keep the estate running: personal assistants, butlers, house managers, chefs and more. Our recruiting runs on an AI-assisted workflow. AI tools rank applicants, draft screening notes and outreach, and keep a live task list for every candidate. Your job is to act on that list quickly and carefully, talk to candidates the way a person should, and tell us when the tools get something wrong. This role suits someone who likes clear priorities, fast turnaround and measurable results.
WHAT YOU WILL DO: - Work your daily task list in our applicant tracking system and AI tools, and close each item within its response time. - Review AI-drafted resume summaries, correct them where needed, and record a clear decision (advance, hold, or not qualified) with your reason. - Run phone screens and video interviews, and log notes the same day. - Send online skills assessments, interview invitations and follow-ups using approved templates. - Keep every candidate's status accurate and current, from application to hire. - Coordinate background checks and offer paperwork after the hiring decision is made. - Treat all candidate and household information as strictly confidential. - Give honest feedback on the AI tools: what saves time, what is wrong, what is missing.
WHAT WE ARE LOOKING FOR: - 2+ years of recruiting experience. High-volume, staffing agency, hospitality or domestic staffing experience is a plus, not a requirement. - Comfortable using AI tools every day and following a structured, process-driven workflow. - Fast and reliable: you reply within the agreed time and finish what you start. - Clear, professional written and spoken English. - Discreet and honest. You report problems early instead of hiding them. - Familiar with Google Workspace, an applicant tracking system (JazzHR or similar) and video interview tools. - Basic knowledge of California hiring rules is a plus. - Legal to work in the United States. - Able to pass a background check after a conditional offer.
HOW WE HIRE FOR THIS ROLE: 1. Short application review. 2. A paid online work assessment (about 2 hours, completed from home, paid at an hourly rate whatever the result). It shows how you work with an AI-assisted task list. 3. Video interview. 4. Conditional offer, background check, then final offer.
CORE VALUES: - Principals First: Always put the Principals' needs and interests first. - Learn from Mistakes: Admit mistakes upfront, and learn and grow from them. - Conscientious: Attention to detail. Completes duties mindfully, effectively and promptly. - Accountable: Takes ownership of tasks and follows through. - Resilience: Welcomes constructive feedback and stays steady under pressure.
WHY JOIN US? - Clear priorities every day, with AI tools that take care of the busywork. - Direct impact: the people you hire serve one family closely. - Competitive pay, bonus and full benefits. - Room to grow as our recruiting process and tools evolve.