Legal Project Management Office Coordinator

About
Fresenius Medical Care is the premier health care company focused on delivering the highest quality of care to people with renal and other chronic conditions. Through our industry-leading global network of more than 3,400 dialysis clinics and acute care canters, outpatient cardiac and vascular labs, Fresenius Medical Care provides coordinated health care services at pivotal care points for hundreds of thousands of chronically ill patients. As the world’s only vertically integrated renal company, we also offer specialty pharmacy and laboratory services, as well as manufacturing and distributing the most comprehensive line of dialysis equipment, disposable products and renal pharmaceuticals.

Fresenius Medical Care is a people business. Our success depends on having the best and brightest employees and helping them attain their personal and professional goals while delivering excellence in patient care and business results. Our employees embody our culture which is based on core values supporting our promise to improve the quality of life of every patient every day. These core values are: We Care. We Connect. We Commit.

Role Summary

The Legal PMO Coordinator supports execution of global legal projects and the Global Guideline Management programme on behalf of Fresenius Medical Care's ("FME") Global Legal Function, based in the GBS India Legal Center of Excellence in Bangalore. The role coordinates project plans, timelines, tools and stakeholder communications for legal initiatives spanning multiple regions, working independently on day-to-day tasks under limited supervision while escalating complex or ambiguous matters to senior team members.

Key Responsibilities

Project & Programme Coordination

• Develop and maintain project plans, timelines and trackers for assigned Global Legal Function initiatives, in consultation with project owners and stakeholders

• Populate and maintain the project management tool/platform; ensure documentation standards are followed consistently across assigned projects

• Organize and coordinate project team meetings; capture and circulate action items, decisions and follow-ups

• Track deliverables, milestones and due dates; issue reminders and flag at-risk items to the project lead

• Support resource planning and allocation at the project-team level

• Coordinate onboarding of new business partners and vendors into relevant project or governance workflows

Global Guideline Management Support

• Support day-to-day administration of the Global Guideline Management programme, maintaining the central guideline database, tracking review/approval cycles and monitoring adherence to the defined guideline process

• Assist in preparing, formatting and publishing global guidelines and policies via the designated policy management tool (e.g. PolicyTech or equivalent)

• Respond to routine stakeholder queries on guideline status, process and access; escalate substantive or novel questions to senior team members

Stakeholder & Process Support

• Act as day-to-day point of contact for assigned stakeholders on project status and process questions within a clearly defined scope

• Contribute to process standardization and documentation efforts aimed at improving the efficiency of Legal PMO workflows

• Support budget tracking and reporting for assigned projects under the guidance of the budget owner

Level-Specific Scope 

• Manages discrete projects or workstreams independently with limited supervision; makes decisions on moderately complex to complex execution matters, often in ambiguous situations but overall project strategy is set by others

• Decisions and contributions begin to influence departmental ways of working, but do not set functional strategy

• Coaches and reviews the work of more junior colleagues (e.g. interns, entry-level coordinators) on a task basis; not a formal people manager

• Represents the Legal PMO function with internal stakeholders and external vendors within a defined project scope; escalates situations involving materially divergent stakeholder interests

• Modifies existing PMO tools, templates and processes to fit project needs; does not design new organization-wide frameworks

Qualifications

• Bachelor's degree (Business Administration, Engineering, Commerce or related field); a recognized project management qualification (e.g. CAPM, PRINCE2 Foundation) is an advantage

• Approximately 4–8 years of relevant professional experience, including demonstrable experience coordinating or supporting projects, ideally within a legal, compliance or corporate governance environment

• Working knowledge of project management methodologies and tools (e.g. MS Project, Jira, SharePoint or equivalent)

• Strong written and spoken English; additional languages an advantage given the global stakeholder base

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Familiarity with corporate legal operations concepts (contract lifecycle, policy management, compliance workflows) preferred

Our offer:

• Growth Opportunity: Be part of the dynamic growth and transformation of Fresenius Medical Care India Global Hub.
• Career Development: Access to challenging and rewarding opportunities for professional growth and career advancement.
• Hybrid Work Environment: Benefit from a flexible hybrid work setup that supports productivity and work-life balance.
• Transportation Facilities: Convenient company-provided cab services for pick-up and drop-off.
• Comprehensive Medical Benefits: Attractive medical benefits coverage for employees and their families.
• Cafeteria Benefits: Complimentary lunch facility at the workplace.
• Global Exposure: Gain valuable global exposure and access to diverse learning and development opportunities