Verista

GxP lifecycle consulting for life sciences

Project Accountant

Accounts Payable/ReceivablePosted on Nov 3

Full-timeRemote in USA$75k - $85kRemote

About the Job

Requirements

A Bachelor of Science degree in Business is required; Accounting or Finance is preferred.
A minimum of two to five years of experience as a corporate staff accountant is required.
Experience using enterprise resource planning systems and report functionality is required.
Advanced proficiency with Excel to develop and maintain complex models is required.
A general understanding of accounting principles and financial reporting is required.
Understanding the relationship between project financials and the General Ledger, including Revenue, Accounts Receivable, Accounts Payable, Unbilled Receivables, and Cash accounts, is required.
Understanding project accounting concepts, including project funding, contract billing, revenue recognition, and project lifecycle management, is required.
Strong reconciliation and analytical skills, including the ability to research and resolve financial variances, are required.
Proficiency with Microsoft Office products, including Word, Excel, Project, and PowerPoint, is required.
Word proficiency must include working with large documents containing tables, tables of contents, styles, and tracked changes.
Excel proficiency must include creating and modifying charts, filtering data, and using functions across multiple worksheets.
The ability to manage multiple tasks accurately and within assigned timelines is required.
Oral and written communication skills sufficient to collaborate with colleagues and customers are required.
Experience working in a fast-paced, results-driven organization is required.
The ability to meet tight deadlines and adhere to Verista values is required.

Responsibilities

Establish projects in FinancialForce by validating Salesforce data and ensuring that supporting documentation, including statements of work, purchase orders, and related contract materials, is complete and aligned with billing requirements.
Complete time-and-materials, milestone, and fixed-fee billing for assigned accounts, ensuring accurate invoices for billable hours and expenses in accordance with contract terms.
Drive collections by tracking invoices in customer portals, reconciling hours and expenses to Salesforce, resolving discrepancies, and partnering with customer Accounts Payable to expedite payment and obtain Expected Payment Dates.
Track, report, and follow up on unbilled project funding by monitoring outstanding items, reporting reversals upon invoicing, and reviewing budgets to maintain accurate project funding.
Monitor and follow through on undeposited funds by resolving customer credits and overpayments.
Validate monthly reporting data, including zero bill rates and new budgets, and follow up on discrepancies.
Process customer write-offs as needed.
Perform month-end revenue reconciliation to ensure accurate customer invoicing.
Support annual audit and pre-audit requests.
Manage cash applications by posting receipts, applying payments to invoices, and processing customer discounts and adjustments as appropriate.
Review and process expense reports and vendor invoices allocated to assigned projects.
Prepare revenue and project profitability reports for assigned customers.
Ensure compliance with internal accounting controls and established Accounts Payable and Accounts Receivable policies.
Maintain General Ledger integrity through accurate and timely recording of monthly transactions.
Partner with operations to enhance Salesforce functionality and implement automation to improve process efficiency.
Learn and follow documented Accounting Team processes and support Team Leads and the Accounting Manager in maintaining up-to-date training materials.
Perform other duties as assigned.

Desired Qualifications

Accounting or Finance is preferred as an area of study.

Description

Verista’s 500 experts team up with the world’s most recognizable brands in the life science industry to solve their business needs. The nature of our business is to empower growth and innovation within the scientific community and to help researchers, organizations, and companies solve some of the world’s most pressing healthcare challenges. Verista provides innovative solutions and services that empower informed decision-making and are the result of our significant investment in our people and our capabilities.

Our ability to grow is driven by world-class people who thrive in a team environment and share our mission to enable life sciences clients to improve lives. Our talented and dedicated professionals are committed to making an impact every day.

Company Culture Guidelines & Values:

We empower and support our colleagues
We commit to client success at every turn
We have the courage to do the right thing
We encourage an inclusive environment where our colleagues feel respected, engaged, and challenged.
We constantly acquire new skills and learn from our experiences to enhance our collective expertise

Overview:

Responsible for end-to-end project accounting activities, including billing, collections, cash application, expense/vendor processing, and financial reporting for assigned accounts. Ensures compliance with A/P and A/R controls while collaborating cross-functionally with internal and external stakeholders.

Project Accountant Responsibilities:

Establish projects in FinancialForce by validating Salesforce data and ensuring all supporting documentation (SOWs, POs, and related contract materials) is complete and aligned to billing requirements
Complete time and materials, Milestone, and Fixed Fee billing for assigned accounts, ensuring accurate invoices of billable hours and expenses in accordance with contract terms
Drive collections by tracking invoices in customer portals, reconciling hours and expenses to Salesforce, resolving discrepancies, and partnering with customer A/P to expedite payment and obtain Expected Payment Dates (EPDs)
Track, report and follow up on unbilled project funding by monitoring outstanding items, reporting reversals upon invoicing, and reviewing budgets to maintain accurate project funding
Monitor and follow through on Undeposited Funds by resolving customer credits and overpayments
Validate monthly reporting data ($0 bill rates, and new budgets), ensuring verification, and follow up on discrepancies
Process customer write-offs as needed
Perform month end revenue reconciliation to ensure accurate customer invoicing
Support Audit and Pre-audit requests annually
Manage cash applications by posting receipts, applying payments to invoices, and processing customer discounts and adjustments as appropriate
Review and process expense reports and vendor invoices allocated to assigned projects
Prepare revenue and project profitability reports for assigned customer
Ensure compliance with internal accounting controls and established A/P and A/R policies
Maintain general ledger integrity through accurate and timely recording of monthly transactions
Partner with operations to enhance Salesforce functionality and implement automation to improve process efficiency
Learn and follow documented Accounting Team Processes and support the Team Leads and Accounting Manager in maintaining training material to ensure up to date information
Other duties as assigned

Education/Relevant Experience:

B. S. Degree in Business (Accounting or Finance preferred)
Minimum two to five years as a corporate staff accountant
Experience using ERP Systems and report functionality
Advanced proficiency utilizing Excel to develop and maintain complex models

Required Skills:
Successful candidates for this position will meet the following criteria:

General understanding of accounting principles and financial reporting.
Know the relationship between project financials and the General Ledger including Revenue, Accounts Receivable, Accounts Payable, Unbilled Receivables, Cash accounts, etc.
Understand project accounting concepts, specifically: project funding, contract billing, revenue recognition, and project lifecycle management
Strong reconciliation and analytical skills with the ability to research and resolve financial variances
Exceptional proficiency with MS Office products, MS Word, MS Excel, MS Project, MS PowerPoint
- Word (work with large documents containing tables, TOC, styles, track changes)
- Excel (create, modify charts, filter data, use of functions within multiple worksheets)

Detailed-oriented
Critical thinking skills
Proven organizational skills
Ability to manage multiple tasks simultaneously with accuracy and within timeline assigned
Possess excellent oral, written communication skills with the ability to collaborate with fellow colleagues and customers
Experience working in a fast paced, results driven organization
Ability to meet tight deadlines
Ability to adhere to Verista Values

This position description merely illustrates this position. Duties, responsibilities, and activities may change with or without notice.

For US geography, the salary range for this position is shown below. The actual salary is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs, market demand, and competitive market practice. Therefore, in some circumstances, the actual salary could fall outside of this expected range. This salary range is subject to change and may be modified in the future.

*Verista is an equal opportunity employer.

National (US) Range

$75,000—$85,000 USD

Benefits

Why Choose Verista?

High growth potential and fast-paced organization with a people-focused culture
Competitive pay plus performance-based incentive programs
Company-paid Life, Short-Term, and Long-Term Disability Insurance.
Medical, Dental & Vision insurances
FSA, DCARE, Commuter Benefits
Supplemental Life, Hospital, Critical Illness and Legal Insurance
Health Savings Account
401(k) Retirement Plan (Employer Matching benefit)
Paid Time Off (Rollover Option) and Holidays
As Needed Sick Time
Tuition Reimbursement
Team Social Activities (We have fun!)
Employee Recognition
Employee Referral Program
Paid Parental Leave and Bereavement

Verista collects and processes personal data in accordance with applicable data protection laws. If you are a California Job Applicant, see the privacy notice for further details.

For more information about our company, please visit us at Verista.com

National (US) Range 75000 - 85000 USD

About the Company

Verista

GxP lifecycle consulting for life sciences

Verista provides business and technology consulting for life science companies, focusing on systems, compliance, validation and quality across the GxP lifecycle. Its services cover preclinical, clinical, commercialization, manufacturing and distribution to ensure safe, high-quality results. The company combines decades of industry knowledge with advanced engagement platforms and transformative technologies to help clients solve complex challenges with one partner across specialties. With a team of 500+ experts, Verista supports clients from strategy and validation to execution, delivering consistent, compliant outcomes that improve health and lives. The goal is to enable better health outcomes by ensuring products and processes are safe, compliant and efficient throughout the product development lifecycle.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Fishers, IN
Founded: 2020

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