Administrative Assistant

Overview

Provides administrative and organizational support for a program, department, or business initiative. This position helps coordinate day-to-day activities, maintain schedules and documentation, and ensure information and action items are communicated across departments and team members.

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items as needed.
• Track action items, deadlines, deliverables, and other program-related activities.
• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.
• Assist with reports, spreadsheets, presentations, and other program documentation.
• Maintain accurate and organized records and ensure information is updated in a timely manner.
• Respond to routine questions and requests and route more complex matters to the appropriate team member.
• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.
• Handle multiple priorities while meeting established deadlines.
• Work independently with moderate direction while maintaining communication with appropriate team members.
• Perform other administrative and coordination duties as assigned.

Qualifications

• Previous administrative, program coordination, project support, or related experience required
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and changing priorities.
• Strong attention to detail and accuracy.
• Ability to work independently with moderate supervision.
• Strong interpersonal skills and ability to coordinate across multiple departments or individuals.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable scheduling meetings, maintaining calendars, tracking information, and preparing documentation.
• Ability to maintain professionalism and handle confidential or sensitive information appropriately.