Human Resources Representative - Recruiter

Human Resources Representative/Recruiter 

Location: Toano, VA 

Reports To: Plant Manager, Greystone of Virginia 

Position Summary 

The Human Resources Representative is responsible for hourly and salaried recruiting for the Toano, Virginia location. Serves as the primary point of contact for walk-in applicants and assists local hiring managers throughout the hiring process.  Will also provide administrative support for benefits and documentation and will be the main point of contact for researching and responding to employees’ questions regarding policies and benefits. Works closely with the corporate human resources director and the corporate recruiter located in Rhode Island. 

This role does not have authority to make hiring decisions, issue offer letters, determine compensation, or establish employment terms. 

Essential Responsibilities 

Recruitment & Applicant Coordination 

• Recruits non-exempt and exempt candidates using internal and external sources. 

• Serves as the first point of contact for walk-in applicants at the Toano facility. Greets, screens, and assists applicants with completing employment applications. 

• Reviews online applications and candidate submissions within the JazzHR Applicant Tracking System.  Refers selected walk-in and online applications to hiring managers for review and further direction.  May conduct screening telephone interviews with selected applicants. 

• Coordinates interviews with applicants and hiring managers for the Toano location.  Assists hiring managers with interview scheduling and follow up with corporate human resources. 

• Maintains communication with candidates regarding interview schedules and hiring process updates. 

• Works closely with corporate human resources to follow up on employment offers initiated at the corporate level.  Follows up with medical facility to obtain pre-employment physical results.  Ensures applicant records and recruiting documentation are maintained accurately and confidentially. 

• Coordinates communications with temporary employment agencies to order and onboard temporary employees.  Informs agencies when temporary employees are hired as regular employees by Greystone to assure accurate billing. 

Human Resources and Benefits Administrative Support 

• Conducts new hire orientations including initial training on policies, procedures and compliance.  Collects required employment forms and ensure completion of new hire documentation.  Forwards completed documents to Corporate Human Resources. 

• Coordinates events such as holiday events and wellness events. 

• Assists employees with obtaining and completing benefits enrollment paperwork. Collects benefit-related documentation during open enrollment and qualifying life events. Ensures required benefits forms are completed, signed, and submitted to corporate human resources in a timely manner. 

Safety Training and Coordination 

• Coordinates safety training; maintains training records; ensures that new employees receive the instruction needed for their work. 

• Conducts routine plant inspections and work with leaders to identify hazards and close corrective actions. 

• Coordinates incident and near-miss investigations, documents findings, and tracks follow up. 

• Maintains safety records.  Works with corporate human resources to report work-related incidents, maintain OSHA recordkeeping and support workers’ compensation administration. 

• Prepares for and supports safety audits and inspections. 

• Reviews existing safety programs.  Rebuilds those that need attention and helps supervisors put them into practice. 

• Works with plant leadership to build consistent safety habits across all three shifts. 

Additional duties as required. 

Qualifications 

• Bachelor's degree in human resources or related field, or equivalent work experience. 

• 2 – 3 years of direct recruiting and administrative duties. 

• Strong organizational and communication skills. 

• Proficiency with Microsoft Office applications. 

• Strong attention to detail and follow-through. 

Key Competencies 

• Customer Service Orientation 

• Communication Skills 

• Organization and Time Management 

• Attention to Detail 

• Professionalism and Confidentiality 

• Administrative Accuracy 

• Collaboration and Teamwork 

• Physical and Work Environment 

• Office-based role located in Toano, Virginia. 

• Primarily sedentary work involving computer and telephone use. 

• Filing, document handling, and interaction with employees and applicants.