Human Resources Coordinator

Join Xylem in the global mission to #LetsSolveWater! As a leading water technology company with 23,000 employeesoperating in over 150 countries, Xylem is at the forefront of addressing the world’s most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

The Role: 

Xylem seeks to hire a HR/Payroll Administrative Coordinator for our Morton Grove Office. The HR/Payroll Administrative Coordinator is responsible for all transactional input, reporting and systems related tactical support for employees and the Human Resources function.  This position responds to employee inquiries and requests, identifies issues and escalates as needed.  In addition, this position is responsible for performing the duties and responsibilities with minimal supervision and instruction at a high degree of accuracy with superior customer service. 

Essential Functions:

• Completes Human Resources transactional functions for employees in regards to pre-employment, on-boarding, terminations, promotions, transfers, and others, utilizing various systems and according to established process and Identify incorrect data and work to resolve.
• Respond to employee questions received through inbound calls, visits or emails; refer to provider and/or research questions and follow-up with the requestor as appropriate using procedures, policies, knowledgebase and other reference materials to assist in answering inquiries
• Escalate employee inquiries or systems issues to appropriate external or internal subject matter experts when specific in-depth functional knowledge
• Maintain positive and cooperative communications and collaboration with all levels of employees, contractors, and vendor
• Reviews all new hire orientation information and assures all employee information is entered into the payroll system accurately and all new hire forms submitted within timeframe required. Maintains records as needed associated with hiring and the orientation process.
• Assist with the administration of employee benefits plans by responding to employees inquires in a timely manner.
• Maintains system electronically and creates & maintains required paper and electronic documentation for inclusion in employee files.
• Benefit Programs - Process requests for payments/awards for programs such as, recognition and tuition assistance.   Ensure all requests have the required level of approvals and resolve issues where needed.
• Provide administrative support for the following (May be Business Unit Specific):
• Process all prevailing wage transactions.
• Provides documentation to support audit requests
• Submits IT requests as needed
• Handles special projects/assignments as needed -i.e. Watermark Events, Town Hall Meetings, etc...

Minimum Qualifications:

• Bachelor’s degree. New graduate with an internship in HR will be considered.
• Highly proficient with MS Office Products
• Advanced computer and data management skills
• Proficient with Human Resources Information Systems
• Familiarity with company Human Resources policies and procedures
• Must be able to multi-task in a high demand environment
• Ability to maintain a high level of confidentiality 

Preferred Qualifications:

• Workday HRIS is strongly preferred

Salary range:

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of diversity, equity and inclusion in driving innovation and allowing us to compete more effectively around the world.