S

Sakana AI

Orchestrates multiple LLMs via API

Executive Assistant - Defense

Executive SupportPosted on Nov 11
Full-timeTokyo, JapanNo salary listed

About the Job

Requirements

  • At least three years of experience in one of the following: executive or department-head secretarial work in a company or organization; executive support, general affairs, or administrative work in a government or public institution, including the Ministry of Defense or Self-Defense Forces; or general affairs/administrative work in a company that includes visitor support and internal event operations.
  • Experience coordinating multiple stakeholders’ schedules and managing calendars while responding to sudden changes.
  • Ability to communicate with government officials and business partners using appropriate honorific Japanese and business etiquette.
  • Ability to use calendars, email, and document-creation tools in daily work.
  • Comfort taking initiative and handling necessary tasks beyond routine duties in a small, flat organization.
  • High confidentiality awareness and ethical standards when handling information learned through work.
  • Ability to prepare proactively so the division head and team members can focus on their core work.
  • Ability to respond calmly, accurately, and courteously to sudden schedule changes and requests.
  • Applicants must review and agree with the company’s stated policy on defense business and collaboration with the Japanese government; agreement is confirmed in the application form.
  • Before submitting the application form, applicants must email a plain-text cover letter directly in the email body to [email protected], identifying themselves and the job applied for. The email must be sent from an address that supports Google Docs, preferably Gmail, and must match the address used on the application form.
  • Applicants may be subject to reference checks involving two people they worked with at a previous or current employer.

Responsibilities

  • Manage the defense division head’s schedule and coordinate and arrange internal and external meetings, appointments, and business travel.
  • Welcome government officials and business partners, including reception, escorting, preparing meeting rooms, and arranging building-entry procedures.
  • Print and distribute meeting materials, and file and store division documents in accordance with internal rules.
  • Support division meetings, training sessions, social gatherings, and other events by coordinating dates and arranging venues, food, and supplies.
  • Manage division equipment and consumables and handle general administrative duties.

Desired Qualifications

  • Work experience with defense-related organizations, including the Ministry of Defense or Self-Defense Forces, or with a defense-related company.
  • Experience hosting government officials and planning or operating meetings, events, or internal functions.
  • Experience handling highly confidential information and documents in accordance with established rules.
  • A qualification such as the Secretarial Skills Test.
  • Interest in using generative AI, such as large language models or AI agents, to improve work efficiency.
  • Business-level English ability.

About the Company

Sakana AI

Orchestrates multiple LLMs via API

Sakana AI builds AI foundation models and a multi-agent orchestration platform. Its flagship product, Sakana Fugu, runs as a single language-model interface that plans, delegates to, and combines outputs from a swappable pool of LLMs—including closed frontier models, open models, and its own instances—behind an OpenAI-compatible API. Fugu comes in two flavors: a low-latency everyday model and Fugu Ultra for tackling tough, multi-step tasks in software engineering, scientific research, and cybersecurity. The company differentiates itself by treating orchestration as a core capability to hedge against vendor lock-in and export-control shifts, using techniques like evolutionary model merging and agentic research systems. Sakana aims to provide reliable, flexible AI tooling for developers and enterprises through its API and tool integrations, while continuing to publish research on learned model orchestration.

Company size
201-500
Company stage
Series B
Total funding
$365M
Headquarters
Tokyo, Japan
Founded
2023

Recently Posted Jobs

Explore more opportunities at Sakana AI

See more jobs