Société Générale de Surveillance

Testing, inspection, and certification services globally

Administrative Assistant Intern

Administrative SupportConfirmed live in the last 24 hours

InternshipKlang, Selangor, MalaysiaNo salary listedIn-person

About the Job

Requirements

Be a current diploma or degree student in Administrative studies or any field.
Communicate effectively in written and spoken English and Bahasa Malaysia.
Be proactive, detail-oriented, and able to manage multiple tasks independently.

Responsibilities

Type, issue, and record inspection reports and certificates.
Enter client details for invoicing purposes.
Prepare invoices for approval.
Handle phone calls and direct enquiries to the respective personnel.
Assist with sending fax messages and emails to clients.
Keep client information strictly confidential and do not disclose it to third parties.
Assist in coordinating daily operations when required.
Keep necessary records required by the supervisor and maintain good administrative records.
Adhere to the Health, Safety and Environment Policy by upholding safe behavior and following required standards and processes to ensure compliance.
Perform other responsibilities as assigned by the reporting manager or senior management.

Job Description

Typing/issuing/recording of inspection reports / certificate.
Data entry of client’s details for invoicing purposes.
Preparation of invoices for approval.
Handling of phone calls and directing enquiries to the respective personnel.
Assist in the sending of fax messages and emails to clients.
Ensure that the information from the clients is kept as strictly confidential and never revealed to the third party.
Assist in coordinating daily operations when required.
Keeping of necessary records required by his/her superior and maintain good administrative records.
Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
Perform any other responsibilities as assigned by your reporting manager and/or Senior Management.

Qualifications

Current Diploma / Degree student in Administrative or any field.
Good communication skills in English and Bahasa Malaysia (both written and spoken).
Proactive, detail-oriented, and able to manage multiple tasks independently.

Additional Information

About the Company

Société Générale de Surveillance

Testing, inspection, and certification services globally

SGS provides testing, inspection, and certification services to help clients meet regulations, ensure quality and safety, and gain market access. It runs laboratory testing, on-site inspections, and certification against standards, often with training and consulting, across a wide range of industries. The services rely on a global network of laboratories and offices that deliver localized solutions with global expertise. What sets SGS apart is its large global footprint and its emphasis on quality, integrity, risk mitigation, and sustainability, enabling it to serve a diverse set of customers from small businesses to multinationals. The company's goal is to help customers comply with regulations, improve product quality and safety, reduce risk, and boost productivity across markets.

Company size: 10,001+
Company stage: IPO
Headquarters: Geneva, Switzerland
Founded: 1878

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