Legal & Compliance (2)

Job Description

The Opportunity:

We are seeking a highly capable Administrative Assistant to support the Intellectual Property (IP) team within Mattel’s Law Department. This role is ideal for someone who combines exceptional executive support skills with strong financial and operational acumen.

You will serve as a trusted partner to the IP team by ensuring day-to-day operations run smoothly while also playing a key role in managing billing, budgets, and financial reporting. This is a highly visible role that requires strong organization, attention to detail, and the ability to operate effectively in a fast-paced, global environment.

What Your Impact Will Be:

Executive & Operational Support

Provide high-level administrative support to attorneys and leadership, including complex calendar management, scheduling, and prioritization
Coordinate meetings across multiple stakeholders, including global teams and senior leaders
Arrange domestic and international travel, including detailed itineraries
Create polished presentations, reports, and materials (PowerPoint, Excel, etc.)
Serve as a key point of coordination across teams, including executive assistants and cross-functional partners
Support team operations, project coordination, and continuous improvement of administrative processes
Maintain organized electronic and physical filing systems

Financial & Budget Ownership

Serve as the primary point of contact for legal billing and invoicing globally
Manage invoice processing end-to-end, including resolving discrepancies with law firms and internal partners
Partner with Finance and Accounts Payable on budget tracking, accruals, and forecasting
Support budget management and spend tracking using e-billing tools and reporting systems
Build and maintain financial reports and dashboards (Excel-heavy) to track spend and trends
Conduct analysis on law firm rates and year-over-year spend
Maintain vendor profiles, including billing arrangements and key contacts
Prepare and deliver quarterly financial reporting to internal stakeholders

Qualifications

What We’re Looking For:

3+ years of experience supporting a law firm or corporate legal department, with exposure to both executive support and billing/budget management
Strong proficiency in Microsoft Excel and PowerPoint (Excel skills are especially important)
Experience with CounselLink or similar e-billing platforms
Proven ability to manage multiple priorities independently with strong attention to detail
Excellent written and verbal communication skills
Experience supporting senior leaders (VP/Sr. Director level preferred)
Highly organized, proactive, and solutions-oriented
Comfortable working with financial data and systems
Tech-savvy with the ability to learn new tools quickly (iManage or similar a plus)
A collaborative, team-first mindset with a positive and professional approach

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy

Compensation: 33.46 to 41 (USD) (HOURLY)

Legal Coordinator

Mattel

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