Materials Management Specialist III
Carilion Clinic
Materials Management Specialist III
Carilion Clinic
Non-profit health system delivering comprehensive care
The Materials Management Specialist III
Coordinates, administers, implements and assists in the development of the supply support system which operates efficiently and meets the needs of the patient and the site/organization Materials Management Department. Acts as Buyer for non-contract items and services, which may require clinical knowledge. May have high level of responsibility for acquisition, procedure development, maintaining, repairing and reporting errors for inventory control systems. Designs, runs, reviews and maintains reports for problem resolutions. May act as a lead.
Performs/acts as a Buyer and coordinates pricing & selection of non-contract items and services with vendors as directed. Supports and helps to maintain new Vendor Access policies.
In backorder situations finds acceptable clinical substitutions where necessary and communicates with stakeholders to prevent zero fills.
Assures that assigned area purchases are in compliance with Carilion policies and procedures, vendor contractual agreements, guidelines for purchase authorization and requirements for consistent coding and nomenclature.
Meets assigned department and Materials Management budgetary goals and department performance indicators or statistics.
Exercises various cost controls over stock item inventories, consigned and non-consigned. This includes effective and efficient utilization of system MMIS, product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages. Assists with PPI (Physician Preference Items) purchasing, inventory management and audit management.
Consults with fiscal departments to assure proper coding of revenue items and makes recommendations to the materials management manager of revenue. Makes revenue recommendations relative to the Charge Master as directed.
Coordinates and returns all nonstock and stock supplies and equipment for return to manufacturers or distributors for credit and/or repair. Coordinates with other departments closely on these returns.
Serves as a contact and communciates with other health care facilities, as well as with sales reps and other stakeholders outside Carilion, to share information concerning availability of supplies/equipment, new products, and standardization of product lines.
Responsible for developing procedures and recommending policy relating to the addition of new product lines to the automatic replenishment process. Responsible for training and execution related to these product lines and other lines assigned. May function as a project team lead for new projects, responsible for documentation of milestones and total project execution.
Acts as an advocate for team cohesion and cooperation. Supports the MM Manager and Director in the execution of daily department priorities. Supports fellow Specialists to help drive performance in their areas, supporting overall team and department performance. May function as a team lead.
Education: High School Diploma or equivalent required.1 year of experience can be accepted in lieu of education.
Experience: Minimum of 2 years of healthcare materials management or inventory experience.
Licensure, certification, and/or registration: none
Other Minimum Qualifications: Excellent communication skills. Proficiency in Microsoft Office, e.g. Excel spreadsheets including formulas, sorting large amounts of data, and printing. Familiarity with automated procurement and inventory control systems. Ability to act independently with minimum supervision. Ability to work with others in a team setting. Ability to meet deadlines within short time frames. Ability to perform repetitive tasks for long periods of time. Ability to perform in a continually changing environment.
This job description is intended to be a representative summary of the major responsibilities and accountabilities performed by incumbents in this role. Incumbents may be required to perform job-related tasks other than those specifically presented in this description.
Compensation Range:
$18.70 - $26.18Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.


Recruiter:
KATHRYN LUSHERRecruiter Email:
[email protected]For more information, contact the HR Service Center at 1-800-599-2537.
Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.
For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies


Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you’re away.
When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:
Non-profit health system delivering comprehensive care
Carilion Clinic is a non-profit health care system in Virginia that serves about one million people through a network of hospitals, outpatient specialty centers, and primary care practices. It delivers care via multi-specialty physician teams that collaborate to put the patient first, aiming to improve outcomes and quality of care while advancing medical education and research. Its approach centers on integrated care across a broad regional network, combined with ongoing teaching and clinical studies. This makes it different from many competitors by pairing patient-focused, outcome-driven care with a strong emphasis on education and research within a nonprofit framework. The company’s goal is to provide high-quality health care, improve patient outcomes, and advance medical knowledge through education and research.
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