Health Information Management Clerk

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position:

Sea Mar is a mandatory COVID-19 and flu vaccine organization

Duties and Responsibilities

As a mission-driven organization, the core values of, and the services offered at Sea Mar are based on the belief that everyone deserves to be respectfully treated in a way that preserves dignity and enhances self-worth. Sea Mar is an advocate for its clients and aims to achieve industry-leading, client-centered, culturally-aware services.

Sea Mar employees serve as an extension of this mission and demonstrate their commitment to an excellent client experience by:

• Understanding and empathizing with client needs
• Surpassing client expectations
• Demonstrating a high level of integrity
• Exhibiting compassion and commitment
• Advocating for social justice
• Taking pride in individual work as well as that of the team
• Continually learning to stay current with industry standards, best practices and technology

As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily.

Essential Duties and Responsibilities

• Manage, sort and distribute incoming clinical documents, whether received via fax, mail, courier or electronic transmission.
• Convert any electronically received documents to picture format and distribute
• Scan incoming clinical documents into Allscripts Input Manager within 1 day of receipt.
• Index scanned documents into patient health records accurately and efficiently
• Utilize established type codes for indexing into the health record.
• Print, fax or export patient health records in response to requests from external entities, using established Sea Mar Policies and Procedures and following state and federal law, including HIPAA.
• Maintain current and accurate documentation of any health record disclosures using established policies and procedures.
• Retrieval of purged paper charts from Sea Mar Records Center.
• Maintain immaculate documentation of all interactions regarding patient health care records.
• Check insurance eligibility for outgoing referral processing.
• Research and contact external specialists or organizations regarding outgoing referrals.
• Provide appropriate Sea Mar records for referrals to external specialists or organization, either in paper or electronic format.
• Immaculate documentation of all interactions during referral processing to an external specialist or organization.
• Maintain work area in a neat and orderly fashion
• Communicate disclosure status with external requestors
• Stay well informed and current with standard Sea Mar Health Information Policies and Procedures.
• Referral Tracking as assigned
• Provide courteous, friendly customer service to clients, patients, co-workers and community partners.
• Other duties as assigned by leadership

Conditions of Employment

Incumbent must have complete Employee Health Screening. A TB/PPD test is required annually. The

Health Information Clerk must sign an oath or permanent confidentiality covering all patient related

information and must receive a background check from the Washington State patrol.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The incumbent must have analyzing ability and prioritizations skills, along with the ability to

communicate effectively and organize workload.

• Must be able to efficiently utilize keyboard.
• Good computer navigations skills are required along with familiarity with Microsoft Suite.
• Must be able to navigate Windows based programs.

Clinical

• Incumbent must have knowledge and/or training in the state and federal laws governing privacy and confidentiality.
• The incumbent must have some knowledge of medical terminology.

Language Skills

• Ability to read and interpret documents such as safety rules, operating instructions, policy and procedure manuals and reference manuals, including legal language used in court documents and state/federal regulations.

Mathematical Skills

• Incumbent must have the ability to add, subtract, multiply, and divide.

Reasoning Ability

• Incumbent must have the ability to solve practical problems.
• Must be able to interpret a variety of instructions furnished in written and oral form.

Education, Certificates, Licenses, Registrations, and Medical Screening

Education and/or Experience

High school diploma or Vocational school graduate with some medical experience preferred.

Additional Requirements

• Pre-hire and annual employee health screening required
• Annual influenza vaccine required. Only exception is for employees with a medical or religious exemption approved by Administration. Employees with an approved medical or religious exemption must wear a mask at all times during the flu season.

Work Environment

The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job. The noise level in the work environment is moderate to high. The employee may be required to share work space with other employees.

Adequate lighting and equipment are available to the employee.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to climb, balance, stoop, kneel,

crouch, crawl, and be able to lift up to 50 pounds. The employee is required to type and mouse for

extended periods of time, which involves the hands and arms. The employee is required to sit for

extended periods of time. Specific vision abilities required for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Hourly - Hourly Plan, 21.30 USD Hourly

What We Offer:

Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement. The fringe benefits surpass most companies. For example, Full-time employees working 30 hours or more, receive an excellent benefit package of:

• Medical
• Dental
• Vision
• Prescription coverage
• Life Insurance
• Long Term Disability
• EAP (Employee Assistance Program)
• Paid-time-off starting at 24 days per year + 10 paid Holidays.
• We also offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment. 

Sea Mar is an equal opportunity employer.

Please visit our website to learn more about us at www.seamar.org. You may also apply thru our Career page at this link.