Accounts Payable Representative

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a dynamic health care resource accredited by the DNV that includes two hospitals, an outpatient center, satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group is made up of more than 600 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Pay Range:

$19.32 - $24.13

Scheduled Weekly Hours:

40

Position Overview

Responsible for processing invoices for payment in a timely manner per department's policy and procedures. Ensures that all incoming mail is processed daily. Develops skills in using and drilling around in the Accounts Payable IS System module. Communicates effectively with vendors and other CHS staff. Establishes a fine-tuned rapport between A/P and Materials Management. Complies with all federal, state, and company rules and regulations.

MINIMUM REQUIREMENTS
Education:    High school diploma
Experience:    1 to 3 years of experience in related field is preferred
Other Credentials:    
Knowledge and Skills:    Speak, read and comprehend English, computer literate
Special Training:    
Mental, Behavioral and Emotional Abilities:    
Usual Work Day:    8 Hours  
Reporting Relationships
Does this position formally supervise employees? No

If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.

ESSENTIAL FUNCTIONS
Verifies that invoices and check requests have appropriate authorization, documentation, valid account numbers before inputting them into the Accounts Payable system for payment. Processes invoices within three business days or receipt in Accounts Payable as determined by date stamp from the mailroom.
Reviews travel reimbursements for proper authorization, documentation, correct form used, etc. in a timely manner.
Maintains a separate file for open invoices. Ensures responsibilities for interfiling invoices in alpha order daily for the check runs.
Ensures the accuracy of setting up all new vendors, address changes, remittance changes on a daily basis per IRS guidelines. Ensures vendor payments are processed within the department's policy and procedure guidelines.
Ensures incoming mail is opened, sorted, stamped, and delivered to the AP processors per workflow listing in a timely fashion.
Inputs information into the system for payment using AP20.1, reviews for accuracy and errors by using AP225 report. Batches invoices. Creates a batch number maintained by each processor as measured by AP25 screen. Reviews for accuracy and errors by using AP225 report.
Communicates with vendors and CHS staff timely and effectively using the telephone, E-mail, and written correspondence.
Establishes good rapport by being friendly, courteous, and patient.
Aides in the resolution of Purchase Order and Receiver problems in a timely fashion.
Reads all available publications to keep current with federal, state and CHS rules and regulations. Reviews CHS compliance policy annually.
Ensures willingness and accepts other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Frequent physical demands include: Standing

Occasional physical demands include: Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl

Continuous physical demands include: Sitting , Wrist position deviation , Pinching/fine motor activities , Keyboard use/repetitive motion , Talk or Hear

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Accurate Hearing
Anticipated Occupational Exposure Risks Include the following: Chemical , Extreme Temperatures , Dust/Particulate Matter

This position is eligible for the following benefits:

• Medical Plan

• Prescription drug coverage & In-House Employee Pharmacy

• Dental Plan

• Vision Plan

• Flexible Spending Account (FSA)

- Healthcare FSA

- Dependent Care FSA

• Retirement Savings and Investment Plan

• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance

• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance

• Disability Benefits – Long Term Disability (LTD)

• Disability Benefits – Short Term Disability (STD)

• Employee Assistance Program

• Commuter Transit

• Commuter Parking

• Supplemental Life Insurance

- Voluntary Life Spouse

- Voluntary Life Employee

- Voluntary Life Child

• Voluntary Legal Services

• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance

• Voluntary Identity Theft Insurance

• Voluntary Pet Insurance

• Paid Time-Off Program

The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level. 

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.