Demonstrated keyboarding proficiency of 35 words per minute with no more than five errors is required.
Knowledge of PCSO policy and procedures, requisition/purchase order procedures, division procedures, and internet research operations is required.
Ability to compose written documents, work independently or in groups, retrieve information/data, operate office equipment, conduct research, read and write English, prepare reports, and multitask is required.
Problem-solving, decision-making, organizational, time-management, telephone, computer, interpersonal, and intermediate math skills are required.
Ability to lift and carry 25 pounds, sit for long periods, demonstrate manual dexterity, ambulate independently or with accommodations, and see and hear at normal range or with accommodation is required.
Ability to speak English understandably is required.
Responsibilities
Process maintenance requests and coordinate building and equipment maintenance.
Maintain files, databases, spreadsheets, and delivery dates in the Requisition Tracking Log.
Create purchase requisitions.
Coordinate background investigations for facility vendors and workers.
Monitor delivery status, contact vendors regarding delays, exceptions, and damages, and convey information to the Purchasing Agent.
Assist the Facilities Coordinator with projects such as room setup, paperwork, and work order tracking.
Answer phones.
Assist purchasing agents with projects, including market research concerning product availability, development of supplier lists for the bid process, and obtaining quotes for commodities and services.
Assist with the daily operation of the Central Services Bureau and provide operational and clerical assistance to the Purchasing Unit as needed; this assistance does not involve tasks directly essential to purchasing goods and services.
Desired Qualifications
Experience with Microsoft Word, Excel, and Outlook is preferred.
Position Concept
The Facilities Specialist performs duties to assist the Facilities Coordinator with the daily operation of the Polk County Sheriff’s Office Central Services Bureau. This position includes assisting the Purchasing Unit, on an as needed basis, to perform operational and clerical duties but will not involve tasks directly essential to the purchase of goods and services.
The most important and essential job function of the position is attitude which includes the following: interacting positively and cooperating with co-workers, responding politely to customers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision.
The Facilities Specialist shall perform any other duties and tasks that may be required and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.
Employee Benefits
• Medical, Dental, Vision
• Wellness Incentives• 10 Paid Holidays
• FRS Retirement• Paid Time Off
• Employee Assistance Program (EAP)• Direct Deposit, Bi-Weekly Pay Checks
• Free Employee Gym• Tuition Reimbursement
• Life Insurance• Education Incentive
• Deferred Compensation Plan• Free Employee Health Clinic
• Coordinate background investigations for facility vendors/workers• Monitor status of deliveries to include contacting vendor regarding delays, exceptions, damages and convey information to the Purchasing Agent
• Assist Facilities Coordinator with projects such as room setup, paperwork, work order tracking, etc. • Maintain delivery dates in Requisition Tracking Log
• Coordinate building and equipment maintenance• Answer phones
• Assist purchasing agents with projects to include but not limited to market research concerning product availability, development of supplier lists for bid process and obtaining quotes for commodities/services
Education, Professional Certification or License
High School Diploma or better
Professional Experience
• Demonstrated proficiency of keyboarding 35 wpm with no more than five errors• Experience with Microsoft Word, Excel and Outlook preferred
Environmental Conditions
Work is performed primarily in an office environment with normal levels of stress
Knowledge of
• PCSO policy and procedures
• Requisition/Purchase Order procedures • Division Procedures
• Internet research operations
Ability to
• Compose written documents
• Work independently/in groups • Retrieve information/data
• Operate office equipment • Conduct research
• Read and write English • Prepare reports
• Multitask
Skills
• Problem solving
• Decision Making • Organizational
• Time Management • Telephone
• Computer • Intermediate math skills
• Interpersonal
Physical Requirements
• Lift/carry 25 lbs.
• Speak English understandably • Sit for long periods
• Manual dexterity • See at normal range or with accommodation
• Ambulate independently or with other accommodations • Hear at normal range or with accommodation