Kent Companies

Project Management Administrator

Administrative SupportConfirmed live in the last 24 hours

Full-timeHouston, TX, USANo salary listed

About the Job

Requirements

A high school diploma is required.
Two years of administrative duties are required.
Basic computer skills are required.
Practical written and verbal communication and organizational skills are required.
A valid driver's license is required.
Reliable transportation to the workplaces or job locations is required.
The employee must successfully pass a driving-related background check if driving.
The employee must pass drug screening.
The employee must be able to work in the United States without corporate sponsorship now and in the future.

Responsibilities

Create, maintain, and ensure the accuracy of new project folders and their contents; manage project data weekly, ensure compliance, and assist project-management staff with project buyout.
Ensure vendors and suppliers have the most current plans.
Track and follow up on quotes in a timely manner.
Send project information sheets to new vendors and suppliers and ensure accurate data is captured for recordkeeping.
Assist in creating and maintaining the submittal schedule and log.
Prepare and distribute a superintendent project booklet for each new job.
Assist project managers with requesting and receiving concrete, rebar, and accessory submittals.
Distribute new plans throughout construction and maintain up-to-date shop drawings.
Communicate daily or weekly with Project Management, Field Operations, and the General Superintendent.
Process, upload, and document issued-for-construction drawings.
Maintain the master pour log, accurately log concrete poured, notify staff of inconsistencies between reported and actual concrete volume, track square footage for concrete placements, and enter and verify subcontractor rates.
Maintain subcontractor payments, overpayments or underpayments, and change orders.
Assist in creating a schedule of values.
Update plans in the estimating folder, PlanGrid, and current print folder.
Prepare permit applications for Houston and surrounding areas.
Manage contracts and master service agreements.
Process forms and documents and ensure delivery to the necessary personnel.
Communicate with and deliver documents to Accounting and Contracts Management.
Ensure subcontractors are current on certified payroll reporting.
Manage tax-exempt certificates.
Create warranty letters.
Make updates in the company accounting program.
Enter executed change orders.
Work non-typical days and irregular hours as required by construction schedules; respond to phone calls during off hours or weekends when required.
Travel infrequently for training.

Desired Qualifications

A bachelor's degree in construction science, construction management, or construction industry management is preferred.
Bilingual Spanish and English is preferred.
Organizational skills, including time management, prioritization, and multitasking, are preferred.
A creative, results-oriented approach, a sense of urgency, and self-motivation are preferred.

Project Management Administrator

Kent Companies · Houston, United States · Full-time · Posted 2026-09-18

Workplace: on_site

Department: Houston Concrete Office/Salaried 149

Description

Summary
The PMA provides essential administrative support to Project Management staff and helps maintain effective support across assigned business divisions. The role also supports broader business objectives through organization and additional responsibilities assigned by the Sr. Project Manager. Success in this position requires strong organizational skills, close attention to detail, accurate recordkeeping, and adherence to established procedures and guidelines.

Duties and Responsibilities

Responsible for new project folder creation, maintenance, and accuracy of all content. Manage this data weekly and ensure compliance. Assist PM staff with the buyout of projects.
Ensure vendors/suppliers have the most current plans.
Track & follow up on quotes in a timely manner.
Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for recordkeeping.
Assist in creating and maintaining Submittal Schedule and log.
Prepare and distribute the Superintendent project booklet for each new job.
Assist PMs in request and receipt of concrete, rebar & accessory submittals.
Distribute new plans throughout construction & maintain the most up-to-date shop drawings.
Daily/Weekly communications with Project Management, Field Operations, and General Superintendent.
Process, upload & document IFC drawings.
Maintain Master Pour Log:
Accurately log all concrete poured.
Notify all staff of concrete volume inconsistencies. (reported vs actual)
Track square footage for all concrete placements.
Enter all sub rates in pour logs & verify accuracy.
Maintain subcontractor pays, over/under payments & change orders.
Assist in creating a schedule of values.
Plans updates in the estimating folder, Plan-Grid, and current print folder
Permit Applications (Houston and surrounding area)
Contract Management / MSA
Process forms & documents & ensure delivery to necessary personnel.
Communicate with & deliver to Accounting & Contracts Management.
Ensure subs are current on certified payroll reporting
Mange Tax Exempt certificates
Create Warrantee Letters
Make updates in the company accounting program
Enter executed change orders

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

Work Environment/Physical Demand
This position works in a typical office environment and requires extended periods of sitting.

Position type, travel, and expected hours of work
This is a full-time, office position. Typical hours will range from 40-45 hours per week and are subject to change. This role requires the ability to work non-typical days and irregular hours based on construction schedules. Due to the critical nature of the role, accepting phone calls during off hours or weekends may be required. This position requires infrequent travel for training.

Requirements

High school diploma
2 years of administrative duties
Basic computer skills
Practical written and verbal communication and organizational skills
Valid driver’s license
Must have reliable transportation to the workplace(s)/ job location(s).
Ability to successfully pass a background check related to driving (for any driver)
Ability to pass drug screening.
Must be able to work in the United States without corporate sponsorship now and in the future.

Preferred Education, Experience, and Qualifications

Bachelor’s degree in construction science, construction management or construction industry management
Bilingual (Spanish/English)
Organizational skills, including time management, prioritization, and multitasking.
Creative and results-oriented, with a keen sense of urgency and self-motivation.

Benefits

Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:

Weekly pay
PTO (Paid Time Off)
Medical, dental, and vision coverage
Supplemental insurance options
Retirement plans with discretionary employer-matching
Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
Scholarship opportunities for dependents
Leadership development opportunities

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About the Company

Kent Companies

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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