Scheme Documentation Analyst

About Waystone  

Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion.

Summary
The Scheme Documentation Analyst supports the preparation, review, maintenance, and regulatory submission of investor-facing documentation and associated product data for UK collective investment schemes, ensuring accuracy, consistency, and compliance with regulatory requirements.

Key Responsibilities

Documentation & Data Management

• Review and maintain scheme documentation, including Prospectuses, KIIDs, PRIIPs KIDs, EMTs, EPTs, and other investor materials.
• Ensure documentation and product data are accurate, consistent, compliant, and appropriately version-controlled.
• Maintain audit trails, departmental trackers, management information, and shared mailboxes.
• Apply technical knowledge of regulatory documentation, product templates, and transaction cost data.

Regulatory & Stakeholder Engagement

• Liaise with clients, depositaries, trustees, legal advisers, investment managers, regulators, and third-party providers.
• Support fund launches, amendments, periodic reviews, wind-ups, and terminations, including related regulatory submissions and approvals.
• Monitor and report on documentation deliverables and regulatory approval progress.
• Participate in stakeholder meetings, recording decisions and tracking actions through to completion.
• Communicate technical information clearly to a variety of audiences.

Project Delivery & Query Resolution

• Investigate and resolve complex documentation and data-related queries, escalating issues where appropriate.
• Manage multiple priorities and deliver projects within agreed timelines.
• Develop and maintain implementation plans, including milestones, dependencies, and ownership.
• Support regulatory change initiatives and process improvements.

Governance, Risk & Controls

• Maintain procedures and identify opportunities to strengthen controls and improve processes.
• Escalate breaches, risks, and control weaknesses, supporting root cause analysis and remediation.
• Complete operational controls in line with policies and governance requirements.
• Support internal and external audits and maintain awareness of industry and regulatory developments.

Experience & Qualifications

• Strong understanding of the UK collective investment industry and FCA regulations applicable to collective investment schemes.
• Experience reviewing regulated fund documentation and product data with excellent attention to detail.
• Knowledge of Prospectuses, KIIDs, PRIIPs KIDs, EMTs, EPTs, and transaction cost disclosures.
• Strong analytical, problem-solving, planning, and organisational skills.
• Excellent written and verbal communication skills with the ability to engage effectively across stakeholder groups.
• Proactive approach to risk management, controls, and continuous improvement.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Industry qualifications (e.g., IOC) and a background in legal, compliance, investment operations, or a related field are advantageous.