Educational Specialist - School of Medicine, Office of Medical Education and Student Affairs

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Description

The Program Coordinator for Societies is essential to maintaining effective student advising, meeting LCME requirements, and ensuring smooth operations across multiple core functions within the MD program. This role provides critical support to Society advisors, manages Capstone and the M2 Elective Lottery, oversees SGA communications and logistics, and administers Society budgets. As an Educational Specialist, the coordinator partners with curriculum faculty to coordinate program activities, enters and oversees grade processes. Without this role, advising continuity, accreditation compliance, and overall student support would be significantly compromised, placing additional strain on faculty and staff and negatively impacting the student experience.

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

JOB SPECIFIC DUTIES:

Society Program

• Serve as the liaison between Society advisors and the Office of Medical Education and Student Affairs.
• Manage SGA listservs and SGA calendar.
• Coordinate logistics of the SGA meetings.
• Manage the Society's budget.
• Coordinate and track CME for SGR.
• Educational Specialist for the following course experiences: M2 Electives, IPE/DEIRA Threads, Capstone.
• Serve as a liaison in partnership with the MD program's curriculum faculty to plan and design courses, threads, and programming.
• Collaborates with Center for Humanizing and Innovating Medical Education (CHIME) Educational Developers and defines educational goals, objectives, and methodologies to meet course, thread, and clerkship goals.
• Coordinate curriculum and program activities in partnership with curriculum and program faculty.
• Enter student grades once confirmed by the course director and train clerkship
• directors/coordinators to enter student grades for clerkships
• Provide support services in partnership with the Center for Holistic Student Success (CHSS) –Accommodations.
• Writes, edits, and coordinates the development of educational materials, training
• manuals/standard operating procedures (SOP), newsletters, and brochures, as appropriate to the program.
• Maintains records and databases on student and program activities, materials, equipment, and supplies.
• Manage expenses for curriculum areas as appropriate.

Educational Development Subcommittee

• Coordinate logistics and documentation of the Educational Development subcommittee activities.
• Will be a non-voting member of the Educational Development Subcommittee.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS: 

• Detailed oriented
• Experience working with faculty and students
• Organization skills
• Ability to work well with a team
• Experience with Canvas or a comparable learning management system.
• Experience with OASIS or a comparable medical education scheduling system.
• Experience with OpenBlue and 25Live or comparable room scheduling systems.
• Proficient in Excel and SharePoint. 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.