AmeriCorps Field Crew Program Coordinator

JOB PURPOSE: 

The Program Coordinator manages all aspects of the Wyoming Conservation Corps' AmeriCorps Field Crew program, including member recruitment, hiring, training, supervision, and evaluation. This position serves as the primary liaison between AmeriCorps members and project partners (government agencies and nonprofits), ensuring high-quality service experiences, regulatory compliance, and achievement of program objectives. The Program Coordinator is responsible for member development, maintaining required documentation and reporting, coordinating training and professional development opportunities, and fostering strong partnerships with community organizations throughout Wyoming 

This position is office-based from September to April, with significant required travel for member orientation and field visits May to August. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Project Coordination & Agency Relations - Serve as primary contact for agency partners; coordinate project proposals and scope development; manage project scheduling and crew assignments; conduct site visits with agency personnel; ensure project quality meets agency standards; build and maintain strong partnership relationships; troubleshoot project-related issues; complete agency required documentation and reporting. 

• Training & Orientation - Co-design and deliver comprehensive pre-season training program for crew leaders; co-coordinate crew member orientation; arrange guest trainers and certification courses (WFR, chainsaw, Leave No Trace); ensure all participants are prepared in technical skills, safety protocols, leadership, and group management; coordinate logistics for training events. 

• Crew Support & Field Visits - Conduct regular check-in with all crew leaders; provide coaching and mentoring to crew leaders and members; conduct field site visits to observe crew dynamics, project quality, and safety compliance; address performance issues; facilitate conflict resolution; support professional development; coordinate mid-term and end-of-service evaluations for all crew leaders and crew members. 

• Crew Member & Crew Leader Recruitment & Hiring - Develop and implement recruitment strategies for both crew member and crew leader positions; coordinate outreach to colleges, universities, and community organizations; attend job fairs and recruitment events; screen applications for all positions; conduct interviews; make hiring recommendations; manage onboarding processes including background checks, eligibility verification, and enrollment documentation for AmeriCorps and University systems. 

• Field Operations & Logistics Management - Coordinate all crew logistics including equipment distribution and maintenance and vehicle/trailer assignments; develop crew schedules and hitch rotations; oversee Field Leaders and support their operations throughout field season; ensure crews have necessary resources for successful project completion; troubleshoot operational challenges. 

• Safety & Risk Management - Ensure all crews comply with WCC safety protocols and risk management procedures; conduct safety briefings and reviews; maintain safety equipment and certifications; serve as point of contact for field incidents; coordinate incident response; complete incident reports and follow-up; implement corrective actions; participate in emergency response as needed. 

• Compliance & Documentation - Maintain accurate and complete crew member and crew leader files in compliance with AmeriCorps regulations; review and approve timesheets within established deadlines; track service hours and project outputs for all field crew participants; coordinate with Individual Placements Coordinator on shared compliance requirements. Collect and compile project output data (trail miles, acres treated, volunteer hours, etc.); prepare required progress reports for agency partners; document crew accomplishments and member stories; track program outcomes; maintain database records in AmeriCorps reporting systems; contribute data and narratives for grant applications and renewals. 

SUPPLEMENTAL FUNCTIONS: 

• Other duties may be assigned as required – Examples include but are not limited to: Support WCC program planning and strategic development; Represent WCC at community meetings and professional conferences; Coordinate recognition events and crew celebrations; Maintain WCC website and social media content related to field crews; Assist with volunteer coordination and alumni engagement efforts; Support general WCC operations and special projects. 

WORKING CONDITIONS:   

This position is primarily office based for 8 months of the year, but provides hands-on instruction and member supervision during orientation and field projects during the summer.  

COMPETENCIES: 

• Strategic Planning 

• Communication 

• Collaboration 

• Individual Leadership 

• Developing Organizational Talent 

• Integrity 

• Analysis/Problem Identification  

Important Note Regarding Experience Requirements: 
Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant experience obtained through eligible part-time employment will be prorated based on hours worked. As an example, two years of experience working 20 hours per week is equivalent to approximately one year of full-time experience. Applicants are required to accurately report average hours worked for each position to ensure proper evaluation of qualifications.

Please include average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of your qualifications.

• Hire contingent on satisfactory National Service Criminal History Check 

• Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP 

• Wilderness First Responder (WFR) certification is required before first field season 

• CPR certification is required before first field season 

• S-112 Wildland Chainsaw certification for felling and bucking before first field season 

• Prior conservation corps field crew experience  

• Prior experience serving as an AmeriCorps member or staff      

• Experience with grant reporting and compliance      

• Knowledge of Wyoming's conservation landscape and partner organizations      

• AmeriCorps program administration or coordination  

• Outdoor leadership or mentorship experience 

• Experience with recruitment strategies 

• Supervisory experience 

• Experience working in a multicultural environment 

• Experience developing and implementing trainings for members and staff 

• Excellent time management skills, organization, and communication 

• Ability to lift 50 pounds with or without reasonable accommodation.