Occupancy Planner

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this opportunity involves:

Do you enjoy solving spatial puzzles? Are you energised by data analysis and strategic planning? As an Occupancy Planner at JLL, you'll combine analytical thinking with creative problem-solving to help organisations optimise their office spaces and plan for future growth. You'll analyse how teams use space, develop strategic plans for growth and reorganisation, and create visual layouts that improve workplace efficiency, using data to tell compelling stories that help clients make smart real estate decisions. At JLL, we are collectively shaping a brighter way — for our clients, ourselves, and our fellow employees — and this role sits right at the heart of that mission, turning numbers and floor plans into strategies that help businesses thrive.

An overview of the role:

• Track, analyse, and interpret space utilisation data to identify patterns and opportunities for optimisation
• Develop scenario plans and workplace strategies for client portfolios based on growth projections and business needs
• Support clients with office migrations, team relocations, and individual moves by planning efficient space allocation
• Review, update, and work with CAD (.DWG) floor plans, including workplace test fits
• Create space layouts, block diagrams, and floor plan updates that translate complex requirements into practical solutions
• Conduct regular facility audits to ensure accuracy of space data, seat assignments, and utilisation metrics
• Collaborate with construction and project teams on office renovation and redesign initiatives — because what sets JLL apart is our culture of collaboration, locally and across the globe
• Produce monthly reports and presentations that communicate space trends, capacity planning, and recommendations to executive-level stakeholders

Sounds like you? This is what we are looking for:

• Strong skills in Microsoft Excel, including pivot tables, VLOOKUP, formulas, and data analysis
• Experience working with CAD (.DWG) floor plans
• Demonstrated proficiency in Microsoft PowerPoint, with experience creating presentations that consolidate data and visuals for executive audiences
• Proven experience with data analysis and reporting, with the ability to identify trends and translate them into actionable insights
• Strategic thinking skills, with the ability to simplify complex challenges, see the big picture, and balance detail-oriented execution with long-term vision
• Strong written and verbal communication skills, with the confidence to present to executive-level audiences and explain complex ideas clearly
• Experience gathering requirements from stakeholders and translating them into practical, actionable plans
• High attention to detail, particularly when working with numbers and spatial information, paired with an intellectually curious, adaptable mindset
• A degree in business, analytics, urban planning, interior design, architecture, facility management, or a related field is preferred but not required — equivalent experience in planning, analysis, or coordination roles is equally valued
• Prior experience in occupancy planning, space planning, corporate facilities, or move/project management is a plus, along with familiarity with workplace trends such as hybrid work and flexible, collaborative spaces

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave 
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number REQ546907

Location:

On-site –Canberra, ACT

Job Tags:

Analytical Acumen, Business Acumen, Change Management, Collaboration, Communication, Customer-Focused, Data Management, Facility Management, Independent Judgment, Negotiation, Post Occupancy Evaluations, Problem Solving, Service Delivery, Space Allocation, Space Management, Stakeholder Management, Strategic Thinking, Technical Acumen, Time Management, Workplace Design, Workplace Strategy

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.