Grants Officer

Overview

Jhpiego is an international, non-profit health organization affiliated with Johns Hopkins University. For more than 50 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families by transforming health care through innovative, evidence-based solutions.

In Angola, Jhpiego supports the Government of the Republic of Angola (GRA) in its efforts to strengthen the public health system, improving the quality of community-based HIV and Malaria service delivery, and supporting sustainable and integrated health programming.

Position Overview

The Grants Officer will be responsible for coordinating and overseeing the grants and sub-award management processes under Jhpiego Angola, ensuring that all grants and funding arrangements are properly administered, monitored, documented, and reported in accordance with Jhpiego policies, donor requirements, and applicable regulatory frameworks.

The position will provide technical and operational support throughout the entire grant lifecycle, including partner assessment and selection, grant development, budget review, agreement preparation, implementation monitoring, financial and programmatic reporting, compliance oversight, and grant close-out.

The Grants Officer will work closely with Finance, Program, and technical teams to ensure that implementing partners and sub-recipients comply with their contractual obligations, approved budgets, project deliverables, and donor-specific requirements.

A key responsibility will be to coordinate the preparation, consolidation, and timely submission of grant-related financial and programmatic reports to different donors, ensuring accuracy, consistency, transparency, and accountability in the use of project resources.

The Grants Officer will report directly to the Finance and Administration Director (FAD) and will provide regular updates on grant performance, financial compliance, implementation progress, risks, and outstanding reporting requirements.

Responsibilities

Grants and Sub-Award Management

• Coordinate and manage the full lifecycle of grants and sub-awards, from partner identification and assessment through agreement development, implementation, monitoring, and close-out.
• Support the identification, assessment, and selection of potential implementing partners, including NGOs, Civil Society Organizations (CSOs), Faith-Based Organizations (FBOs), and other eligible institutions.
• Conduct and coordinate pre-award assessments, including institutional, financial, administrative, and programmatic capacity assessments of prospective sub-recipients.
• Coordinate the preparation, review, and processing of grant agreements, sub-award contracts, amendments, and other relevant documentation.
• Ensure that grant agreements clearly define scope of work, deliverables, budgets, implementation periods, reporting requirements, and applicable donor terms and conditions.
• Maintain an updated grants tracking database, including award amounts, implementation periods, payment schedules, reporting deadlines, and grant status.
• Monitor compliance with grant agreements and ensure that partners fulfil their contractual and programmatic obligations.
• Coordinate grant modifications, budget realignments, extensions, and other amendments in accordance with internal approval processes and donor requirements.

Donor Compliance and Reporting

• Ensure that all grants and sub-awards comply with Jhpiego policies, donor regulations, contractual obligations, and applicable financial and administrative procedures.
• Coordinate the preparation, review, consolidation, and submission of periodic grant reports to different donors, as required.
• Ensure timely submission of accurate and complete financial and programmatic reports in accordance with donor-specific reporting formats and deadlines.
• Review reports submitted by implementing partners to ensure consistency between reported expenditures, approved budgets, activities implemented, and agreed deliverables.
• Follow up with partners and internal teams on outstanding reports, supporting documentation, financial clarifications, and corrective actions.
• Maintain a comprehensive calendar of donor reporting deadlines and grant-related deliverables.
• Support the Finance and Administration Director in responding to donor requests for financial information, supporting documentation, clarifications, and grant performance updates.
• Ensure that all grant-related documentation is properly filed, updated, and readily available for internal and external audits.

Financial Monitoring and Budget Oversight

• Work closely with the Finance team to monitor grant expenditures against approved budgets and identify potential budget variances, underspending, overspending, and financial risks.
• Review implementing partners' financial reports and supporting documentation to assess the eligibility, accuracy, and reasonableness of reported expenditures.
• Monitor grant disbursements, expenditure rates, outstanding advances, liquidation reports, and financial reporting status.
• Support the preparation and review of grant budgets, budget revisions, and financial forecasts in coordination with the Finance and Program teams.
• Ensure that partner payments and subsequent disbursements are supported by the required documentation and comply with grant agreement conditions.
• Track financial performance and provide regular updates to the Finance and Administration Director on grant utilization and financial compliance.
• Flag irregularities, ineligible costs, unsupported expenditures, and potential non-compliance issues for timely management action.
• Support the reconciliation of grant financial information with the project's accounting and financial reporting systems.

Partner Monitoring and Capacity Building

• Conduct regular monitoring and follow-up of implementing partners to assess compliance with grant agreements, approved work plans, budgets, and donor requirements.
• Identify institutional, financial management, reporting, and compliance capacity gaps among implementing partners.
• Support the development and implementation of partner capacity-strengthening plans, particularly in grants management, financial accountability, procurement, internal controls, and reporting.
• Provide technical guidance and support to partners on grant management procedures, documentation requirements, financial reporting, and donor compliance.
• Participate in partner monitoring visits and review meetings to assess grant implementation progress and identify areas requiring improvement.
• Document monitoring findings and follow up on the implementation of agreed corrective action plans.
• Promote transparency, accountability, and sound financial management practices among all implementing partners.

Risk Management, Internal Controls, and Audit Support

• Identify and report potential financial, operational, contractual, and compliance risks associated with grants and sub-awards.
• Ensure that grant management processes incorporate appropriate internal controls and segregation of duties.
• Monitor compliance with anti-fraud, safeguarding, ethics, and conflict-of-interest requirements.
• Maintain complete and organized grant files, including partner assessments, agreements, budgets, reports, payment records, monitoring reports, and correspondence.
• Support internal and external audits, donor reviews, and compliance assessments by ensuring that grant documentation is accurate and readily accessible.
• Follow up on audit findings and recommendations related to grants and sub-award management and monitor implementation of corrective actions.

Coordination and Management Reporting

• Work closely with the Finance and Administration Director, Project Director/Country Program Manager, and Program teams to ensure effective coordination of grant-related activities.
• Prepare regular grants management updates and reports for the Finance and Administration Director, highlighting grant status, financial performance, reporting compliance, implementation challenges, and risks.
• Prepare consolidated grant portfolio reports for management review and donor reporting purposes.
• Provide timely information to support management decision-making, resource allocation, financial planning, and project implementation.
• Participate in grants management meetings, partner review meetings, financial review meetings, and project planning sessions.
• Perform other duties as assigned by the Finance and Administration Director or deemed necessary for effective project implementation.

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, Development Studies, or a related field. A Master's degree in a relevant discipline will be an advantage.
• Minimum of 5 years of progressively responsible experience in grants management, sub-award management, financial administration, donor compliance, or related fields.
• Demonstrated experience managing grants and sub-awards funded by international donors, preferably US Government, United Nations agencies, or other bilateral and multilateral donors.
• Experience reviewing financial and programmatic reports and monitoring grant implementation against approved budgets and contractual requirements.
• Knowledge of donor regulations, grant agreements, financial reporting requirements, and compliance standards.
• Experience in conducting partner capacity assessments and supporting institutional capacity strengthening of NGOs, CSOs, and other implementing partners.
• Experience in budget monitoring, financial analysis, expenditure tracking, and identifying budget variances.
• Experience supporting internal and external audits and maintaining appropriate grant documentation.
• Familiarity with USG regulations, applicable cost principles, and relevant financial management and compliance requirements will be an advantage.
• Experience working in international development, public health, or donor-funded projects in Angola is highly desirable.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.
• Please report any suspicious communications to [email protected]

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