Fixed Assets/Account Clerk
$35.4k - $40.3k
Mid
Associate's
Pinon, AZ, USA
In Person
AccountingBookkeeping
About the job
Requirements
- An associate's degree in Purchasing, Business, or another closely related field is required.
- Three years of experience in bookkeeping or accounting and maintaining financial records are required.
- Working knowledge of standard business equipment, including Mac and PCs, and proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and OneNote, and the Google platform are required.
- Ability to work in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions is required.
- Ability to communicate courteously and professionally, orally and in writing, with employees and the general public is required.
- A proven successful employment record is required.
Responsibilities
- Receive student activity and auxiliary purchase requisitions and enter requisitions into iVisions for purchase order processing.
- Receive invoices, obtain payment authorization, and submit invoices to appropriate personnel for payment processing.
- Receive payment requests for student activity and auxiliary accounts, prepare checks, and issue or send checks to the requester or vendors as appropriate.
- Record, collect, and maintain supporting documents for purchase orders, invoices, checks, and payments issued.
- Maintain records and balances for student activities and auxiliary accounts, ensure funds are available for expenditures, and prevent over-expenditures.
- Issue monthly balance reports to each account's designee and student activity sponsors.
- Receive cash collections for student activities, athletics, auxiliary accounts, cafeteria daily revenues, and Navajo County deposits; verify collections, issue receipts, prepare bank deposits, and maintain deposit slips for recordkeeping.
- Maintain ledgers and reconcile deposits and account balances monthly to ensure balances match.
- Safeguard cash and checks by following cash-handling, balancing, and security procedures and using a cash box and secured safe to prevent loss, theft, or discrepancies.
- Maintain electronic check registers for assigned District bank accounts in iVisions.
- Work with vendors regarding payment and account status.
- Report accounting matters related to student activities, athletics, auxiliary accounts, cafeteria daily revenues, and Navajo County deposits to the Business Manager, and recommend changes and improvements as needed.
- Prepare monthly reports of student activities and auxiliary operations and ending balances for the Governing Board.
- Cooperate with auditors and provide information as required.
- Maintain records, inventory, and management procedures for District fixed assets and supplies in accordance with the Arizona Uniform System of Financial Records and District policy.
- Receive the Fixed Assets Inventory from the Property Control Technician after assets are tagged and delivered to property, enter data in the District Finance Accounting System's Fixed Assets module in iVisions, and monitor and record asset locations.
- Receive fixed asset transfer and disposal records and enter data in the District Financial Accounting System's Fixed Assets module in iVisions.
- Assist in disposing of surplus and unused District property in compliance with the Arizona Procurement Code and District policy, and update records in iVisions.
- Perform other duties as assigned.
About the company
Pinon Unified School District is a public school district serving Piñon, Arizona. It provides elementary, middle, high school, and online education along with transportation, meals, student services, and district operations. The district serves students and families in the local Navajo Nation community and works with public education partners. Its schools combine classroom teaching with special education, counseling, athletics, administration, facilities, transportation, technology, and community engagement. Work spans teachers, instructional support, special education, counseling, transportation, food service, facilities, and administration.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Pinon, Arizona
Founded
N/A
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Simplify's Take
What believers are saying
- NCES lists 1,019 students for 2024–25, supporting a manageable district scale.
- The district runs active enrollment, federal programs, and community events through 2026.
- JOM funding explicitly supports technology integration, enrichment, and Navajo-language programming.
What critics are saying
- Arizona Auditor General cited USFR noncompliance on June 4, 2026.
- Internal investigators found $115,365.85 cash missing and $2 million in undeposited checks.
- A state financial probe and missing-money scandal threaten superintendent credibility and board stability.
What makes Pinon Unified School District unique
- Piñon USD centers Diné language, culture, history, and immersion through JOM.
- The February 11, 2026 Parent Summit deepens family engagement across the district.
- Construction on the football field and track signals visible campus investment for fall 2026.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Disability Insurance
- Paid Vacation
- Paid Sick Leave
- Paid Holidays
- Employee Assistance Program
- Training Programs
- Professional Development Budget
- Professional Development
- Mental Health Support