Engineering Payroll Specialist

JOB SUMMARY:

Responsible for providing administrative support to the operating sections of the Engineering Department.  Responsible for ensuring administrative activities are in compliance with departmental policies and procedures as well as ensuring compliance with assigned sections, contractual labor agreements, and to ensure consistent application of such as it relates to all payroll related matters.  Responsible for coordinating all administrative activities with the clerical staff. 

DUTIES AND RESPONSIBILITIES:

• Coordinating the preparation of the disciplines (Signal, Comm, Track, Structures, Facilities, GCM, Power) weekly payroll.  This includes, but is not limited to, reviewing data entry and applying appropriate work rules when necessary.
• Complete Personnel Action Reports (PARs), update CTAMS, as well as MAXIMO/SMARTFORCE, Micro Computer Report, databases etc.
• Ensure all employee schedules and job code changes are updated due to Departmental Awards, Bids and Bumps and BRS Rotations. 
• Review, research and resolve all payroll related discrepancies.  Ensure reversals, Adjustments, Jury Duty claims, and Rule 68 violations are handled in a timely fashion.  Handle and process all compensated and calendar day wage progressions. 
• Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. Lead by Example. 
• Ensure a safe working environment and adherence to guidelines of company safety policies and procedures.
• Assist management with administrative activities within Engineering’s operating departments. 
• Handle all other assignments at the direction of Management. 

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in business administration.  An additional four years of demonstrated directly related equivalent administration experience may be considered in lieu of a degree.
• Must possess a minimum of two (2) years recent, related administrative experience in an operations or production environment.
• Must possess prior payroll experience, preferably with craft/union employees, and experience working with payroll systems (i.e., Kronos)
• Must possess knowledge and understanding of payroll procedures and systems.
• Must be self-motivated and possess superior administrative, oral and written communication and interpersonal skills.
• Must be proactive in identifying potential issues/problems.
• Must possess strong organizational and analytical skills, with the ability to handle multiple tasks.
• Must possess proficient computer skills.

PREFERRED QUALIFICATIONS:

• Prior supervisory experience.
• Experience working with various Collective Bargaining Agreements.
• Knowledge of the Engineering department’s organizational structure, administrative practices, and union work rules related to payroll.
• Knowledge and understanding of labor agreements, company and departmental policies, procedures and goals. 

Wage Progression:
80% - $36.597398    1st 365 Calendar Days

90% - $41.172072   2nd 365 Calendar Days

100% - $45.746747  After 730 Calendar Days

OTHER INFORMATION:

• Employees driving company vehicles must complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
• Non-Safety Sensitive
• LIRR: In addition to meeting the minimum requirements of the position, the selection process may include but is not limited to, a pre-screening assessment (i.e., physical, written, and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make-up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance.  Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety-sensitive drug/alcohol test may also be required.   
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EQUAL EMPLOYMENT OPPORTUNITY / ADA DISCLAIMER:

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. If you require reasonable accommodation for a medical condition or disability to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.