Associate Administrative Assistant

Overview

At PepsiCo, you’ll discover a place where our mission is to create smiles around the world. With a portfolio of more than 500 beloved brands including, Gatorade, Lay’s and Quaker, our work touches millions of people every day. At the heart of the company is a team of thinkers, creators, and problem-solvers who collaborate to innovate and turn ideas into action. Driven by innovation and a focus on creating joyful moments through food and drinks, our decisions are guided by consumer centricity, creating opportunities for our associates to do meaningful work and make a lasting impact in the communities we serve. Whatever your role, you’ll be part of a global community that values your ideas and empowers you to make an impact, on your career and on the world around you.

We are seeking an experienced Administrative Professional to support business activities at our Harrisburg facility. This role requires a high level of independence, adaptability, and professionalism. The ideal candidate is comfortable wearing multiple hats, managing competing priorities, and working confidently in a large, fast-paced corporate office environment while interacting with a variety of stakeholders. This position requires strong judgment, integrity, and the ability to speak up appropriately when issues arise. Prior experience in cash handling, reconciliation, and administrative support is essential.

Responsibilities

Responsibilities & Technical Skills: 

• Settlement/Cashiering & daily reconciling routes using SAP, banking applications, and cash counting machines.

• Maintain accurate records of missing or incomplete payments and POD

• Process accounts payable transactions accurately and timely
• Maintain precise expense tracking and recordkeeping
• Manage location free-goods and employee sales
• Provide dedicated administrative support in a professional, confidential and organized manner
• Maintain calendars and schedule both on and off-site meetings
• Manage Location Equipment
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Execute and maintain required control & compliance requirements
• Ability to learn multiple role processes for coverage
• Organize/maintain department files, both electronic and hard copy
• Daily interaction will all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfile’s, Respond & Recover) in an accurate and timely manner
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Planning and organization of sales department events
• Work on special projects as necessary and other assigned duties as needed.

Leadership Behaviors:

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
• Must be strong team player and assist other department staff when necessary
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma/ GED required.
• Associate or Bachelor’s degree preferred.
• Minimum of 2 years of administrative support experience, preferably within a consumer goods or related industry environment.  
• Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.
• Ability to quickly learn and become proficient in multiple business and IT applications.
• Proven ability to prioritize workload, manage multiple tasks simultaneously, and perform with a strong sense of urgency.
• Exceptional organizational, follow-up, and time management skills, with the ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills.
• Demonstrated critical thinking, problem-solving, and decision-making abilities.
• Strong attention to detail and commitment to accuracy.
• Consistently demonstrates integrity, professionalism, and respect for diverse perspectives and backgrounds.

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement.