Executive Assistant

Executive Assistant

Altman Solon is a strategy consulting group that focuses exclusively on the telecommunications, media and technology (TMT) related sectors. We assist clients in fast, high-impact, confident decision making. We enable clients to seize new opportunities, improve performance, and increase shareholder value within complex and converging industries.

Primary Duties and Responsibilities: 

Administrative

• Support multiple Partner-level executives.

• Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings.

• Prepare and reconcile expense reports.

• Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessary.

• Manage travel profiles with all personal travel information and preferences.

• Correspond independently and professionally with team members and clients.  

• Handle sensitive/confidential information requiring a high level of discretion.

• Develop a good working relationships team members in all levels of staff. 

• Develop effective relationships with other team members, including clients and their support staff.

• Coordinate meeting set-up; audio visual, meeting space and materials.

• Performance Advisor Review Meeting Scheduling – during review months, schedule for each Partner and their designee. 

• Maintain Partner Contacts – add new client contacts as they are flagged by outlook.

• Other EA Tasks – manage monthly Partner benefit allotment, facilitate gifts to clients and to staff, communicate with Partners’ significant others (if requested), passport renewal, etc.

• HR Assistance - 

• Onboarding of interns, new hires, and contractors.

Office Coordinator

Duties below will be performed on an ad hoc basis.

• Manage visitor access and employee badge access through building security desk/department.

• Greet visitors, sign for packages, check mail, and create necessary shipments. 

• Answer phones (low volume)

• Office upkeep – keep clean, mange maintenance requests, water plants, organize files and supply closets.

• Facilitate ordering of office supplies – for general office needs, and groceries for the kitchen.

• Communicate with vendors and maintain inventory of office supplies.

• Coordinate with IT department to maintain inventory of supplies, and filter office requests.

• Place catering orders for meetings when needed – for client meetings, employee welcomes, company-wide trainings and staff meetings, monthly SF office staff meetings.

• Recognition of employee birthdays, and significant life events.
• Event Planning – 
• Summer Intern Events – 3-4 specific outings outside of happy hours, including a day long summer outing 

• Community Service Events – roughly 2-3 per year, as office desires

Location: BostonHybrid / 3 day WFH policy in place

Compensation: $90-$100k

We believe that diversity, equity, and inclusion are key principles for the successful operation of any business, and especially ours. We are committed to ensuring that all employees, at all levels, feel supported, feel a sense of belonging, and are equally invested in the success of our shared work. This starts with ensuring that we draw the most talented people from all backgrounds. If your access to educational or extracurricular opportunities has been impacted by factors you would like to make us aware of, please include this information in your cover letter. 

Altman Solon is an Equal Opportunity Employer and E-Verify user. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. 

Please note, we are unable to provide sponsorship for employment visa status for this role. Please see below for additional information regarding sponsorship:

• If your responses regarding your work authorization and/or sponsorship needs are inconsistent between your application and the information you provide us at any point thereafter, Altman Solon reserves the right to discontinue consideration for employment. (E.g. if you note in your application that you do not require sponsorship, but upon receiving an offer you inform the firm that you will require sponsorship at any point, the firm reserves the right to discontinue consideration for employment.)
• Please note: both H1-B and TN are visas that require employer sponsorship

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.