Procter & Gamble

Makes household and personal care products

North America Grooming Sales and MS&P Operations Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeBoston, MA, USA

About the Job

Requirements

Exceptional organizational skills and the ability to manage multiple priorities, deadlines, and stakeholders.
Strong attention to detail and commitment to high-quality execution across meetings, communications, calendars, procurement, and operational processes.
Excellent written and verbal communication skills and the ability to collaborate across functions and organizational levels.
Proficiency with Microsoft Office tools, including Outlook, Teams, SharePoint, PowerPoint, and Excel.
Strong problem-solving skills, sound judgment, and the ability to anticipate needs and resolve issues proactively.
Ability to handle sensitive business information with discretion and professionalism.
Experience supporting operational processes such as purchase orders, invoices, inventory tracking, and documentation management.
Willingness to work onsite to support customer visits, meetings, events, product setup, and office operations.
A positive, collaborative approach and continuous improvement mindset.

Responsibilities

Foster a positive team culture through collaboration, communication, recognition, and partnership across customer teams, field partners, and cross-functional stakeholders.
Anticipate needs, proactively solve problems, and help remove barriers to keep priorities moving forward.
Manage calendars, meeting logistics, room reservations, audiovisual readiness, and office routines using best-in-class administrative practices.
Coordinate customer meetings, leadership events, new hire onboarding, large meeting support, and other organization-wide activities with attention to detail and fiscal responsibility.
Support procurement, purchase orders, materials management, and in-store or field execution needs.
Continuously improve processes, adopt best practices, and leverage tools and insights to enhance organizational effectiveness.
Manage day-to-day work systems and tasks that support the business, including technical office tools and software applications, calendar management, shipping and mailing, and data and business meetings.
Proactively manage projects and enable other team members to do their jobs.

Desired Qualifications

Experience supporting commercial, sales, customer-facing, or executive organizations.
Experience coordinating meetings, events, communications, and office operations.
Familiarity with SharePoint administration, distribution lists, recurring communications, and meeting documentation.
Experience with procurement processes, supplier coordination, budget tracking, and invoice management.
Experience managing customer-facing events, hospitality, catering, audiovisual logistics, product samples, and visitor support.

Job Location

BOSTON GO & TECH CENTER

Job Description

Are you highly organized, detail-oriented, and energized by making complex commercial routines run smoothly? In this role, you will provide administrative and operational support for the Grooming Sales and Market Strategy & Planning organization, ensuring meetings, events, communications, procurement processes, and field support activities are executed efficiently and on time.

Key Responsibilities

Foster a positive team culture through collaboration, communication, recognition, and partnership across customer teams, field partners, and cross-functional stakeholders.
Anticipate needs, proactively solve problems, and help remove barriers to keep priorities moving forward.
Manage calendars, meeting logistics, room reservations, AV readiness, and office routines using best-in-class administrative practices.
Coordinate customer meetings, leadership events, new hire onboarding, large meeting support, and other organization-wide activities with strong attention to detail and fiscal responsibility.
Support procurement, purchase orders, materials management, and in-store or field execution needs.
Continuously improve processes, adopt best practices, and leverage tools and insights to enhance organizational effectiveness.

Work Arrangement: Primarily in-office, four days per week.

Responsible for the day-to-day work systems and tasks to support the business. Should be well-versed in technical office tools and software applications, calendar management, shipping and mailing, and managing data and business meetings. Supports the business by proactively managing projects and enabling other team members to do their jobs.

Job Qualifications

Required

Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders.
Strong attention to detail and commitment to high-quality execution across meetings, communications, calendars, procurement, and operational processes.
Excellent written and verbal communication skills with the ability to collaborate across functions and levels of the organization.
Proficiency with Microsoft Office tools, including Outlook, Teams, SharePoint, PowerPoint, and Excel.
Strong problem-solving skills, sound judgment, and the ability to anticipate needs and resolve issues proactively.
Ability to handle sensitive business information with discretion and professionalism.
Experience supporting operational processes such as purchase orders, invoices, inventory tracking, and documentation management.
Willingness to work onsite to support customer visits, meetings, events, product setup, and office operations.
Positive, collaborative team player with a continuous improvement mindset.

Preferred

Experience supporting commercial, sales, customer-facing, or executive organizations.
Experience coordinating meetings, events, communications, and office operations.
Familiarity with SharePoint administration, distribution lists, recurring communications, and meeting documentation.
Experience with procurement processes, supplier coordination, budget tracking, and invoice management.
Experience managing customer-facing events, hospitality, catering, AV logistics, product samples, and visitor support.

Compensation for roles at P&G varies depending on a wide array of non-discriminatory factors including but not limited to the specific office location, role, degree/credentials, relevant skill set, and level of relevant experience. At P&G compensation decisions are dependent on the facts and circumstances of each case. Total rewards at P&G include salary + bonus (if applicable) + benefits. Your recruiter may be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the hiring process.

We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Immigration Sponsorship is not available for this role. For more information regarding who is eligible for hire at P&G along with other work authorization FAQ’s, please click HERE.

Procter & Gamble participates in E-Verify.

Qualified individuals will not be disadvantaged based on being unemployed.

P&G is dedicated to meeting the needs of applicants requesting an accommodation/adjustment due to a disability in order to complete the online application process. If you have a disability that affects your ability to complete our online application process, please visit our Disability Accommodation Page.

Job Schedule

Full time

Job Number

R000155938

Job Segmentation

Entry Level

Starting Pay / Salary Range

$65,200.00 - $97,000.00 / year

About the Company

Procter & Gamble

Makes household and personal care products

Procter & Gamble makes household and personal care products that consumers use for cleaning, grooming, hygiene, and everyday health. Its portfolio includes Tide laundry detergent, Pampers diapers, Gillette razors, and Crest toothpaste, with brands tailored to different needs and markets. The company develops and manufactures these branded goods, then earns revenue by selling them through retailers, distributors, online stores, and direct consumer channels. Its businesses span beauty and hair care, shaving, oral and personal health, fabric and home care, and baby and family care. Founded in 1837, Procter & Gamble is headquartered in Cincinnati, Ohio.

Company size: 10,001+
Company stage: IPO
Headquarters: Cincinnati, OH
Founded: 1837

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