Business Analyst - Budget Operations Coordinator
$90k - $100k/yr+ Referral bonuses
Mid
Remote in USA
RemoteRemote within the United States; PST time zone.
Business & StrategyBusiness Operations
About the job
Requirements
- At least 3 years of experience in vendor operations, procurement, contingent workforce management, or related program management; technology-industry experience is preferred.
- Strong knowledge of purchase order lifecycle, Statement of Work drafting, and procurement systems.
- Experience with budget forecasting, accruals, and financial reporting.
- Familiarity with privacy compliance frameworks and third-party risk assessments.
- Ability to manage multiple concurrent contracts and deadlines.
- Strong communication skills for cross-functional coordination with finance, sourcing, legal, and engineering stakeholders.
- Proficiency with tracking tools, spreadsheets, and vendor management platforms.
Responsibilities
- Collect and consolidate budget requests from managers and leads, organize them in tracking tools, and present them to leadership for approval.
- Ensure proper allocation across operating expenses and capital expenses to support lab build-out and maintenance.
- Prepare contract details and prerequisites before execution.
- Draft Statements of Work and submit intake requests with master agreement references, services, deliverables, rates, timelines, vendor information, and third-party assessment numbers.
- Submit purchase requests and manage purchase orders with accurate line distribution, project codes, cost centers, product codes, and spend IDs.
- Address stakeholder comments and resolve pushback to ensure Statements of Work and purchase orders are created on schedule.
- Obtain required approvals and signatures for contract execution.
- Manage annual third-party assessments to ensure vendor compliance with privacy policies and maintain valid assessments as a prerequisite for all contracts.
- Coordinate Security Integration and Tools Engineering reviews and Launch Manager cases triggered by third-party assessment processes.
- Ensure adherence to privacy and legal standards throughout the vendor engagement lifecycle.
- Partner with Sourcing on rate negotiations.
- Manage onboarding of new contingent workers through vendor portals and form submissions; handle exceptions, cases, and seat assignments as needed.
- Coordinate contract extensions, offboarding, and manager changes through the workforce management system.
- Request two-week grace-period extensions for renewing contracts to prevent access disruptions.
- Maintain current contingent-worker rosters with vendor points of contact and internal managers.
- Prepare monthly and quarterly financial forecasts; track and analyze actuals against forecasts, identifying and explaining variances such as deliverable changes, onboarding delays, purchase-order timing, and vacation impacts.
- Update budget trackers monthly with invoiced amounts and trend analysis.
- Complete monthly accrual exercises to support finance-team predictions.
- Send invoice and accrual reminders to vendors to avoid payment delays.
- Track contingent-worker engagement monthly to ensure continuity of services and deliverables.
- Forecast capital-expenditure spend, accounting for gaps between purchase-order creation and hardware delivery or invoicing.
- Report on spending trends and provide variance explanations.
- Close purchase orders at contract end; manage contingent-worker offboarding and personal-information handling according to policy.
- Transition renewing contracts into the pre-planning cycle for the next period.
Desired Qualifications
- Experience with Meta or large technology-company procurement and vendor management systems.
- Understanding of capital-expenditure versus operating-expense budgeting and depreciation.
- Background supporting hardware lab operations or quality assurance organizations.
- Technology-industry experience.
About the company
Qualitest provides software testing services powered by AI to help clients in healthcare, finance, and technology improve quality and speed up time to market. Its core product is Qualisense, an AI tool that enhances risk-based testing by prioritizing testing efforts, identifying high-risk areas, and optimizing test coverage. This allows Qualitest to automate and accelerate testing workflows, reduce costs, and improve operational efficiency for large, diverse enterprises worldwide. The company differentiates itself from competitors through its focus on AI-driven testing and risk-based strategies, enabling faster release cycles and better customer experiences. Qualitest aims to help organizations deliver reliable software quickly and at lower overall risk by combining specialized testing services with advanced AI-enabled tooling, primarily under long-term service contracts and partnerships.
Company Size
1,001-5,000
Company Stage
Acquired
Total Funding
$497M
Headquarters
Fairfield, Connecticut
Founded
1997
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Simplify's Take
What believers are saying
- June 28, 2026 Israel hiring plans add 100 testers, SAP, cloud, and automation roles.
- August 19, 2026 Tricentis partnership expands enterprise testing sales and joint delivery.
- 2025 leadership hires Andrew Duncan, Oscar Perez, and Mike Shaklik strengthen execution.
What critics are saying
- Automation is eliminating QA jobs; Check Point cut QA, and Wix layoffs fuel competition.
- Rebrand churn signals strategy drift, risking customer confusion during 2026 enterprise renewals.
- If AI testing commoditizes, Qualitest becomes a staffing vendor squeezed by hyperscalers and in-house platforms.
What makes Qualitest unique
- June 17, 2026 rebrand to QualityAI positions Qualitest as AI-first assurance, not generic QA.
- August 3, 2026 National Robotarium partnership targets robotics validation across regulated industries.
- 7,000 employees and 1,500 in Israel give Qualitest deep global delivery capacity.
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Benefits
- Remote Work Options